In creating a set of styles for a document or a template, you most often work with paragraph and character styles (styles you use to format words or single characters within a paragraph). Both paragraph and character styles include settings such as font, font size, and font color. Paragraph styles also include attributes for alignment, line spacing, and indentation and can include settings related to text effects, numbering, and other properties.
When you create a style, you work in the Create New Style From Formatting dialog box. If you select text and format it to reflect the style settings you want (by using options on the Home tab, in the Font and Paragraph groups, for example), the Create New Style From Formatting dialog box displays those settings when you open it.
You can use the controls in the Formatting area and the options on the Format menu to further define style attributes
Objective 2.2: Create styles Objective 2.2: Create styles
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In the Properties area of the Create New Style From Formatting dialog box, you spec-ify the style’s name, the type of style you want to create, and which style the new style is based on. If you are creating a paragraph style, you can also specify the style Word applies automatically to a paragraph that follows the paragraph the new style is applied to. Use the fields in the Properties area as follows:
■ Name Style names are case-sensitive (MyStyle and Mystyle would be con-sidered distinct styles), and you cannot create a style that uses the name of a style built in to Word—for example, you cannot create a style named Normal (although you can modify built-in styles, as described in the next section).
■ Style type The types of styles are paragraph, character, linked, table, and list.
A linked style is a special case. When you select a linked style, Word applies the character formatting defined in a style (font color, for example, but not line spac-ing) or the style’s full definition depending on what is selected in the document.
When one or more words are selected, selecting a linked style applies the style’s character formatting. Text that isn’t selected is not changed and keeps the current paragraph formatting. If you select the paragraph or place the cursor within the paragraph, a linked style applies both the character and paragraph settings defined in the style.
For a table style, you specify standard attributes such as font and paragraph settings, but you can also select settings for borders and shading and how many rows or columns (if any) are banded to display the same background. For a list style, you can select settings for different levels. For example, you can set the top level to be numbered 1, 2, 3, with a second level identified with a, b, c, and so on.
■ Style based on Select a style whose properties you want to use as the basis for the new style. If you base a style on the built-in Normal style, for example, and then change the font for the Normal style from Calibri to Garamond, Word also changes the font for styles based on the Normal style to Garamond.
■ Style for following paragraph Select the style for paragraphs that follow para-graphs that use this style. Word assigns that style when you insert a paragraph break by pressing Enter. For a heading style, for example, specify Normal or another body text style in this list.
In many cases, you can capture all the formatting details you need in a paragraph style—indentation, font size, line spacing, and other such details. Within a paragraph, you can format characters by using the controls in the Font group on the Home tab or by choosing options in the Font dialog box. For more control over character format-ting, you can also create styles specifically for groups of characters and then apply those styles as you format the document.
Objective group 2 Design advanced documents Objective group 2 Design advanced documents
When you select Character in the Style Type list in the Create New Style From Formatting dialog box, the options in the dialog box change so that they apply only to character styles.
When you are creating a character style, the Format menu displays only formatting options relevant to character styles
In the Style Based On list, Word displays Default Paragraph Font. Open the Style Based On list, and then choose from among the built-in character styles if you want to use one of them as a starting point. In the Formatting area of the dialog box, only controls related to character formatting are available to define the style. The Format menu also restricts which formatting options you can apply to a character style.
Objective 2.2: Create styles Objective 2.2: Create styles
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To create a paragraph style 1. Display the Styles pane.
2. At the bottom of the Styles pane, click the New Style button.
3. In the Create New Style from Formatting dialog box, define the style’s prop-erties (name, type, and others), and then specify the font, font attributes, indentation, line spacing, and other settings that define the style.
4. For more detailed settings, click Format, choose the type of element you want to format, specify the settings you want in the relevant dialog box, and then click OK.
5. To save the new style in the current template, select New documents based on this template.
6. Click OK to create the style.
To create a character style
1. In the Create New Style from Formatting dialog box, select Character in the Style type list.
2. Use the controls in the Formatting area to define the attributes of the style.
3. For more detailed settings, click Format, choose the type of element you want to format, specify the settings you want in the relevant dialog box, and then click OK.
4. To save the new style in the current template, select New documents based on this template.
5. Click OK to create the style.