The Page Setup group on the Layout tab provides built-in commands that you can use to set margins, page orientation, page size, and the number of columns on the page—
for example, narrow or wide margins, legal and other paper sizes, and two or three columns. To fine-tune the built-in settings and work with more advanced options for setting up a page, you can open the Page Setup dialog box.
On the Margins tab of the dialog box, the settings in the Margins area determine the width of a document’s margins along its boundaries. Increasing the value in the Gutter box (which is 0 inches by default) creates space that can be used to bind facing pages, as in a bound book or a report.
Settings in the Multiple Pages list change margin and gutter options
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The setting specified in the Pages area, in the Multiple Pages list, affects which margins you set. The following options are available:
■ Normal With this setting, you set margins for Top, Bottom, Left, and Right. You can specify the measurement for a gutter and position the gutter at the left or the top of the document. (The Preview area in the dialog box shows how set-tings affect the document’s layout.)
■ Mirror margins This setting applies to a document you are printing on both sides of a sheet of paper. With this setting, you set margins for Top, Bottom, Inside, and Outside. You can set a gutter to appear between pages (where the pages might be bound).
■ 2 pages per sheet The margin settings for this option are Outside, Inside, Left, and Right. You can also set a gutter along the top and bottom of the page.
■ Book fold The settings for Book Fold are Top, Bottom, Inside, and Outside. You can specify a gutter between facing pages.
The Paper tab of the Page Setup dialog box provides a list that includes the same paper sizes that are in the Size menu on the ribbon (in the Page Setup group on the Layout tab), but it also includes the Custom Size option. By using this option, you can specify the exact width and height of the page. For example, a book might use a page size of 7 inches by 9 inches instead of the standard letter-size page. In a document in which you have defined more than one section, you can specify a different paper source (a printer tray) for each section if you need to.
See Also For information about working with settings on the Layout tab of the Page Setup dialog box, see “Work with document sections” earlier in this topic.
The Page Setup group on the Layout tab also provides options for using columns in a document’s layout, in addition to options for controlling hyphenation and line numbers.
The Columns dialog box provides five preset choices for columns (the same set as on the Column menu in the Page Setup group) and a list in which you can specify up to 13 columns for a page. You can adjust the spacing between columns and the column width (by default, multiple columns are all the same width), and you can select an option to display a line between columns.
Use the Breaks menu on the ribbon to insert manual page breaks, column breaks, and section breaks. The Text Wrapping command on the Breaks menu inserts additional space to keep text and objects more distinct.
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The Line Numbers command inserts line numbers along the left margin of a docu-ment. Line numbers are often used in legal documents for ease of reference. You can select an option to display line numbers continuously through a document or to start line numbering with each new page or section. You can also turn off line numbering for a specific paragraph and set line-numbering options such as the distance between line numbers and text.
You can display line numbers that use a specific interval by changing the value in the Count By list
Hyphenation also affects the appearance of a page. Word by default does not hyphenate a document. If you choose to have Word hyphenate a document auto-matically, you can set an option to limit the number of consecutive hyphens. If you hyphenate a document manually, Word displays a dialog box in which you can con-firm the hyphenation Word suggests or reposition a hyphen within a word.
You can specify hyphenation breaks that meet your requirements
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To set custom margins
1. On the Layout tab, in the Page Setup group, click Margins, and then click Custom Margins to display the Margins tab of the Page Setup dialog box.
2. In the Pages area, in the Multiple pages list, click the configuration you want to apply to the document: Normal, Mirror margins, 2 pages per sheet, or Book fold.
3. In the Margins area, enter the values for margins and a gutter if the page layout requires one.
4. In the Apply to list, click an option for the scope of these settings: This section, This point forward, or Whole document.
IMPORTANT The Apply To list includes the This Section option only if the document has multiple sections.
5. Click OK.
To set a custom paper size
1. On the Layout tab, in the Page Setup group, click Size, and then click More Paper Sizes.
2. On the Paper tab of the Page Setup dialog box, in the Paper size list, click Custom size.
3. In the Width and Height boxes, enter the dimensions for the page size.
4. In the Apply to list, click an option for the scope of these settings: This section, This point forward, or Whole document.
IMPORTANT The Apply To list includes the This Section option only if the document has multiple sections.
5. Click OK.
To set up custom columns
1. On the Layout tab, in the Page Setup group, click Columns, and then click More Columns.
2. In the Columns dialog box, select a preset number or layout of columns, or use the Number of columns box to specify the number of columns you want to create.
3. If you want to insert a line between each column, select the Line between check box.
4. In the Width and spacing area, specify settings for the width and spacing for a column or columns, or keep Equal column width selected.
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5. In the Apply to list, click an option for the scope of these settings: This section, This point forward, or Whole document.
IMPORTANT The Apply To list includes the This Section option only if the document has multiple sections.
6. If you select This point forward, select the Start new column check box to insert a new column or columns where you are currently working in the document.
7. Click OK.
To assign line numbers
➜ On the Layout tab, in the Page Setup group, click Line Numbers, and then click a preset option: None, Continuous, Restart Each Page, Restart Each Section, or Suppress for Current Paragraph.
Or
1. On the Layout tab, in the Page Setup group, click Line Numbers, and then click Line Numbering Options.
2. On the Layout tab of the Page Setup dialog box, click the Line Numbers button.
3. In the Line Numbers dialog box, select the Add line numbering check box.
4. In the Start at list, click the beginning line number.
5. In the From text list, specify the distance the line number will appear from the left margin of the text, or keep the default setting of Auto.
6. In the Count by list, specify the increment by which line numbers are displayed.
7. In the Numbering area, select the option for how line numbers should be dis-played: Restart each page, Restart each section, or Continuous.
8. Click OK in the Line Numbers dialog box, and then click OK in the Page Setup dialog box.
To automatically hyphenate a document
1. On the Layout tab, in the Page Setup group, click Hyphenation, and then click Hyphenation Options.
2. In the Hyphenation dialog box, select the Automatically hyphenate document check box.
3. In the Limit consecutive hyphens to box, enter or select the maximum number of consecutive hyphenated lines that a paragraph can contain.
4. Click OK.
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To manually hyphenate a word
1. In the document, select the word you want to hyphenate.
2. On the Layout tab, in the Page Setup group, click Hyphenation, and then click Manual.
3. In the Manual Hyphenation dialog box, accept the hyphenation suggested by Word or insert a hyphen where you want to break the word.