The basic settings that define a style include font properties (font, size, and color), formatting such as bold or italic, text alignment (centered, flush left, flush right, or justified), line spacing, spacing between paragraphs, and indentation. Style defini-tions can also include settings for character spacing, borders, and text effects such as shadows, text outlines, and fills. The styles you create and the styles defined by default in the standard Normal template are all defined by using attributes and settings such as these.
Objective group 2 Design advanced documents Objective group 2 Design advanced documents
By changing these settings, you can modify a built-in style, a style you created, or a style that’s defined in the template a document is based on. The Modify Style dialog box lists a style’s properties in the preview area.
Select the New Documents option to save style changes in the template attached to the document
Many of a style’s basic settings can be modified by using the controls in the Formatting area of the Modify Style dialog box. (These settings are roughly the same as the settings in the Font and Paragraph groups on the Home tab.) The Format button at the bottom of the dialog box opens a menu with commands that lead to dialog boxes that provide options to refine settings for basic elements, including font and paragraph settings, and also to define or update settings for borders, frames, list formats, and special text effects.
When you modify a style, be sure to review the check boxes and option buttons at the bottom of the Modify Style dialog box. Keep the Add To Styles Gallery option selected if you have renamed a style, for example, and want to add it to the Styles gallery on the Home tab. Select Automatically Update only if you want to automatically update a style’s definition with formatting changes you make to text the style is applied to.
Those changes are reflected in all instances of the style in a document.
Objective 2.2: Create styles Objective 2.2: Create styles
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If you want to make the changes to a style part of the style’s definition in the associated template, select New Documents Based On This Template. Keep the option Only In This Document selected if that’s the scope you’re working with.
You can also modify an existing style by selecting text that uses the style and then formatting the text by using controls in the Font and Paragraph groups on the Home tab. When the text has the formatting you want for the style, right-click the style’s name in the Styles gallery (or the Styles pane), and then click Update Style Name To Match Selection.
Tip In the Word Options dialog box, in the Editing section on the Advanced page, select Prompt To Update Style to have Word display a dialog box when you apply a style from the Styles gallery that includes updated formatting. In the dialog box, Word prompts you to update the style to include the recent changes or to reapply the formatting defined in the style.
To modify an existing style
1. In the Styles gallery or Styles pane, right-click the style, and then click Modify.
2. In the Modify Style dialog box, revise the style’s properties by changing the font, specific font attributes, indentation, line spacing, and other settings.
3. For more detailed settings, click Format, choose the type of element you want to format, specify the settings you want in the relevant dialog box, and then click OK.
4. To save the changes to this style in the current template, select New docu-ments based on this template.
5. Click OK.
Tip Applying styles by using keyboard shortcuts helps you format a document as you enter the document’s text and other content. Word provides keyboard shortcuts for several of its built-in styles. You can assign your own keyboard shortcut to a style when you create it or when you modify the style’s properties. In the Create New Style From Formatting dialog box or the Modify Style dialog box, you can open the Customize Keyboard dialog box from the Format menu.
Objective group 2 Design advanced documents
Objective 2.2 practice tasks
The practice file for these tasks is located in the MOSWordExpert2016
\Objective2 practice file folder. The folder also contains a result file that you can use to check your work.
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Open the WordExpert_2-2 document, and do the following:❑
Modify the Book Extract style as follows:۵ Remove the hanging first line indent.
۵ Change the font color to Light Blue.
۵ Add top and bottom borders with a width of 1 pt.