Copying and pasting text and other content is a standard operation when you work with more than one document. If the styles in the documents you are working with have the same definitions, the text and other content will retain the formatting from the source document. If the same styles in the source and destination documents have conflicting definitions, Word uses the style definition in the destination document by default.
Objective group 2 Design advanced documents Objective group 2 Design advanced documents
When Word detects a conflict in styles, it displays a Paste Options button. You can click the button (or press Ctrl) to open a gallery of icons that provides options for how the content you are pasting should be formatted. You can use the destination for-matting, use the source forfor-matting, merge forfor-matting, or keep only the text (so that the content is pasted using the default Normal style). If Live Preview is enabled, Word displays how each option affects the display of the pasted content when you point to the option’s icon.
By selecting settings on the Advanced page of the Word Options dialog box, you can control how Word manages style conflicts when you paste content between multiple documents. The settings you work with are in the Cut, Copy, And Paste section.
Configure options for cutting, copying, and pasting content
From the options in the Pasting Between Documents When Style Definitions Conflict list, select the setting that you want Word to use by default. The settings include the following:
■ Use Destination Styles (the default setting)
■ Keep Source Formatting
■ Merge Formatting
■ Keep Text Only
Objective 2.1: Perform advanced editing and formatting Objective 2.1: Perform advanced editing and formatting
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In the Word Options dialog box, click the Settings button next to the Use Smart Cut And Paste option to open the Settings dialog box. The Smart Style Behavior option in this dialog box also affects how Word manages style conflicts. When this option is selected, styles are handled consistently when the style in the document you are pasting from has the same name as a style in the document you are pasting to. The Paste options allow you to choose between keeping the formatting and matching the formatting of the destination document.
To resolve style conflicts when pasting content between documents
1. In the destination document, click the Paste Options button that Word displays when it detects a style conflict.
2. Point to the paste option icons, refer to the live preview to view how each option affects the content you are pasting, and then click the option you want to apply.
Objective group 2 Design advanced documents
Objective 2.1 practice tasks
The practice file for these tasks is located in the MOSWordExpert2016
\Objective2 practice file folder. The folder also contains a result file that you can use to check your work.
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Open the WordExpert_2-1 document, and do the following:❑
Use wildcards in the Find And Replace dialog box to locate instances of Ms. Kim Akers and Miss Kim Akers, and then replace thoseinstances with Kim Akers.
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Use wildcards in the Find And Replace dialog box to locate words that end in ful.❑
Use the \n wildcard character to replace the phrase search online with online search.❑
Find instances of two consecutive paragraph marks and replace them with a single paragraph mark.❑
Find instances of the Heading 1 style and replace it with the Heading 2 style.❑
Find Dark Blue text and change its font color to Green.❑
Insert a continuous section break before the heading for section 1 and another before the heading for section 2.❑
Define custom margins for the new section, specifying 1.5 inches for the top and bottom margins.❑
Select the second and third paragraphs in section 1 and arrange the text in three columns. Set the spacing between columns 1 and 2 to 0.75 inches.❑
Select the text in the columns, and then set the line spacing to exactly 10 points.❑
In section 2, resize the picture to be 4.45 inches high and 2.5 inches wide. Position it in the upper-right corner of the page, and then select the Tight text wrapping option.❑
In section 3, link the text boxes. Delete or insert text in the first text box to observe how the text reflows.➤
Open the WordExpert_2-1_results document. Compare the two documents to check your work. Then close the open documents.Objective 2.2: Create styles Objective 2.2: Create styles
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Objective 2.2: Create styles
Every paragraph in a Word document is assigned a specific style. You can create an entire document that uses only the default Normal style and then format the text and other elements by adding bold or italic, increasing or decreasing font size, applying different fonts, and adding text effects. But even in a document that contains only one or two levels of headings and regular paragraphs of text, you need to do a lot of work to make elements of the same type consistent. Styles provide much more control and consistency in how the elements of a document appear, and after you apply styles to your document, you can change a style’s properties once and Word updates the style throughout the document.
Styles maintain a consistent appearance throughout a document
Tip To easily check which style is applied to each paragraph in a document, switch to Draft or Outline view. (You might need to increase the width of the style area pane, which you can do in the Word Options dialog box, in the Display section of the Advanced page.) Word also
Objective group 2 Design advanced documents Objective group 2 Design advanced documents
This section describes how to create styles and how to modify a style—either a style you create or one of the styles defined in Word by default.