This process describes how the system handles from factories allowing the creation of excise invoice which we have to send with each delivery that is subject to excise
duty. There are to scenarios, depending on weather we want to sent the commercial invoice along with the delivery or data later date.
For the system to calculate the taxes we need to define the pricing procedures with the corresponding condition types in the following way.
Go to V/08.
Define a pricing procedure.
Select the define procedure and go to control data.
Go to “new entries” and place the required condition types in the following way.
STEP NO-10: - Specify the condition type “PR00” for calculating the basic price.
STEP NO-20: - Specify the condition type “JASS” for calculating the assessable value posted to finance and make it has statistical.
STEP NO-100: - Specify the condition type “JEXP” for calculating “BED” in percentage.
This is to be calculated on the base price.
For this we have to specify the step no-10 for the field “from”.
STEP NO: - 101: - Specify the condition type “JEXQ” for calculating quantity based “BED” and specify the “step no-10” for the field “from”.
STEP NO- 150: - Specify the sub total for calculating “BASE+BED” by specifying the step no’s-10 & 101 for the fields “from and to”.
28-09-2011 STEP NO-200: - Specify the condition type “JEAP” for calculating A.E.D in percentage on the basic price by specifying the step no-10 for the field “from”.
STEP NO- 201: - Specify the condition type “JEAQ” for calculating quantity based A.E.D on basic price by specifying the step no-10 for the field “from”.
STEP NO- 250: - Specify the sub total for calculating “BASE+BED+AED” by specifying the step no’s-150 & 201 for the fields “from and to”.
STEP NO- 300: - Specify the condition type “JESP” for calculating “SED” in percentage on base price by specifying the step no-10 for the field “from”
STEP NO- 301: - Specify the condition type “JESQ” for calculating the quantity based “SED” by specifying the step no-10 for the field “from”.
STEP NO- 350: - Specify the sub total for calculating “BASE+BED+AED+SED”
by specifying the step no’s-250 & 301 for the fields “from and to”.
STEP NO- 400: - Specify the condition type “JEXT” for calculating total “BED”
by specifying step no’s-100 & 101 for the fields “from and to”.
STEP NO- 401: - Specify the condition type “JEAT” for calculating total “AED”
by specifying step no’s-200 & 201 for the fields “from and to”.
STEP NO- 402: - Specify the condition type “JEST” for calculating total “AED”
by specifying step no’s-300 & 301 for the fields “from and to”.
STEP NO- 403: - Specify the sub total for calculating total excise duty by specifying the step no’s 400 & 402 for the fields “from and to”.
STEP NO- 450: - Specify the condition type “JCEP” for calculating “CESS” in percentage on the excise duty. For this specify the step no- 403 for the field
“from”.
STEP NO- 451: - Specify the condition type “JCEQ” for calculating quantity based “CESS” by specifying the step no-403 for the field “from”.
STEP NO- 460: - Specify the sub total for the “COPY OF BASE VALUE” by specifying the step no- 10 for the field “from”.
STEP NO- 500: - Specify the sub total for calculating gross price
(BASE+EXCISE DUTY+CESS) by specifying the step no’s 403 & 460.
STEP NO- 510: - Specify the condition type “JCST” for calculating “CST” on the gross price. For this specify the step no- 500 for the field “from”.
STEP NO- 511: - Specify the condition type “JCSR” for calculating
“SURCHARGES ON CST”. For this specify the step no- 510 for the field “from”.
STEP NO- 520: - Specify the condition type “JLST” for calculating “LST” on the gross price. For this we have to specify the step no- 500 for the field “from”.
STEP NO- 521: - Specify the condition type “JLSR” for calculating
“SURCHARGES ON LST”. For this specify the step no- 520 for the field “from”.
STEP NO- 600: -Specify the sub total for calculating total amount
(BASE+EXCISE DUTIES+SALES TAX) by specifying the step no’s 500 & 521 for the fields “from & to”.
SAVE THE PROCEDURE
NOTE: - When we save the billing document the excise duty shall be posted to one G/L account and the sales tax shall be posted to separate G/L account for this we have to assign separate account keys for the excise duty and sales tax condition types. The standard account key for the excise duty condition types it is “EXD”
and for the sales tax condition types it is “MWS”.
NOTE:
-1). For all the excise duty condition types the condition class is “DISCOUNT OR SURCHARGE” and the “PLUS OR MINUS” fields contains the value positive.
2). For the sales tax condition types the condition class is “TAXES” and the condition category “TAXD”.
MAINTAINING CONDITION RECORDS:
-1). Go to “VK11” and maintain the condition records for “B.E.D, A.E.D, & S.E.D”
condition types.
2). The condition types “JEXT” “JEAT” & “JEST” are used to specify weather the entire input excise duty has to be deducted.
If the requirement is to deduct the entire input excise duty, for these condition types we have to specify the condition amount has 100% while maintaining the condition records.
3). While maintaining the condition records for the sales tax condition types we have to specify the tax code. For this first we have to create the tax code.
For creating the tax code go to “FTXP”.
THE PROCESS FLOW OF FACTORY SALES IF THE INVOICE IS SENT ALONG WITH DELIVERY.
1). Create sales order “VA01” create.
2). Create delivery “VL01N” create complete picking and post goods issue.
3). Create invoice “VF01” creates (90000019) 4). EXCISE INVOICE: -
It’s a business document in India that we prepare when we issue the excise goods from a manufacturing plant to be sold to a customer are to be transferred to another plant. The excise invoice displays the goods we have issued to the customer and states how much excise duty applies. The customer uses this excise invoice to claim back the excise duty that he has already paid from the excise authority.
The out going excise invoices have ‘2’ numbers.
‘1’ is an internal document number which is assigned immediately while creating the excise invoice and the other number will not be assigned until we have verified and posted it.
As for as the excise invoice is concerned, we have to number the out going excise invoices in a sequential order starting each year from “1st APRIL” and must notify the excise authority of the concerned location. The serial number must be printed on each page of excise invoice. A series group governs each number range in the
“SAP” system for creating this go to
SPRO
LOGISTICS GENERAL
TAX ON GOODS MOVEMENTS
INDIA
BASIC SETTINGS
MAINTAIN SERIES GROUPS
While creating the series group we have to assign the corresponding excise registration.
NUMBER OF LINE ITEMS FOR EXCISE INVOICE:
-Some states allow you to include only a limited number of items for each page of excise invoice, especially if the excise invoices are to be printed on the pre
numbered forms.
To specify this in the “SAP” systems go to SPRO
LOGISTICS GENERAL
TAX ON GOODS MOVEMENTS
INDIA
BASIC SETTINGS
MAIN EXCISE REGISTRATION
In the definition of excise invoice we have to specify the number of items to be printed on each page of excise invoice.
CREATING EXCISE INVOICE:
-Go to the India localization menu by using the transaction code “J1IILN” and select.
IN DIRECT TAXES
SALES AND OUT BOUND MOVEMENTS
EXCISE INVOICE
FOR SALES ORDER
J 1 I I N-OUT GOING EXCISE INVOICE CREATE/CHANGE/DISPLAY Select the button create excise invoice from billing.
Specify the billing document number and posting data (enter)
From the invoice the system copies the materials with the corresponding excise duties in to excise invoice. For each material it displays
B.E.D, A.E.D, S.E.D & C.E.S.S and it also displays the total B.E.D, total A.E.D total S.E.D, and total C.E.S.S.
(SAVE THE EXCISE INVOICE)
NOTE: - While creating the excise invoice we have to specify the series group and excise group. While creating the excise invoice the system can automatically propose a corresponding excise group and series group. For this the following setting must be done.
SPRO
LOGISTICS GENERAL
TAX ON GOODS MOVEMENTS
INDIA
BASIC SETTINGS
OUT GOING EXCISE INVOICES
MAINTAIN DEFAULT EXCISE GROUP AND SERIES GROUPS Go to “new entries” and enter the required combination of
SALES ORGANIZATION, DISTRIBUTION CHANNEL, SHIPPING POINT, PLANT, EXCISE GROUP AND SERIES GROUP.
THE PROCESS FLOW OF FACTORY SALES IF THE INVOICE IS SENT AT A LATER DATE
1). Create order.
2). Create delivery. (While creating the delivery specifies the delivery type has
“JF”) complete the picking and post goods issue.
3). Create Performa Invoice: - VF01 Create.
Specify the billing type “JEX” and create the Performa invoice with reference to delivery and (SAVE IT),
4). CREATE EXCLUSIVE INVOICE: - Go to “J 1 I I N”.
Specify the button create excise invoice from billing for the field billing document specify the Performa invoice number and create the excise invoice with reference to that.
NOTE: - After creating the excise invoice, we have to create the commercial invoice on the required date.