TEXT DETERMINATION PROCEDURE
In a business relation ship it is essential that the business partner exchange the information through out the logistics chain. In sales and distribution this exchange of information is supported by text in the master records and documents.
The text can be used in many areas of sales and distribution.
For ex: - It can be a sales for customer, a sales text for material, explanations in order confirmations, shipping instructions in delivery etc, we can define has many text types has we require for master records and documents.
For this go to
SPRO
SALES AND DISTRIBUTION
BASIC FUNCTIONS
TEXT CONTROL
DEFINE TEXT TYPES
Select the required text object and select the button text types.
Go to “new entries” and create a text type with the corresponding text ID.
1). TEXT INCUSTOMER MASTER:
-In the customer master record we can maintain the text on the general data view, sales area data view and for contact persons.
To maintain the text on any view, from the material select extras TEXT.
2). TEXT INMATERIAL MASTER:
-In the material master the text is maintained on the view sales text.
3). TEXT SALES DOCUMENTS;
-A). Document Header Text: - It refers to the entire document which is found in the document header.
One important header text is “FORM HEADER” which is automatically copied from the reference document or customer master record.
If required it can also be entered manually in the document.
Has the form header text appears at the top of the out put, we should reserve it for the important information for the business partner.
The another important header text is “FORM SUPPLEMENT TEXT” which appears at the bottom of the out put. The supplement text includes contract agreements or liability exclusion clauses which are to be referred to at the end of the form.
B). DOCUMENT ITEM TEXT: - It refers to the document item to which it is assigned where we can maintain a separate text for each item.
The document item text is material sales text which is automatically copied from the reference document or material master record. If required it can be manually entered in the document.
4). TEXT DETERMINATION PROCEDURE:
-For the system to copy the text in to sales document from the reference document are the master records, we have to configure text determination procedure.
For this go to
SPRO
SALES AND DISTRIBUTION
BASIC FUNCTIONS
TEXT CONTROL
DEFINE AND ASSIGN TEXT DETERMINATION PROCEDURES Select the required text object (ex: - sales document header) and select the button change.
Go to “new entries” and create a procedure.
Select the created procedure and go to text IDs in text procedure.
Go to “new entries” and enter the required text types with the corresponding text IDs.
Select the entered text ID and go to access sequences
Go to “new entries” and create an access sequences for the text ID.
Select the access sequences and go to access sequences for text IDs.
Go to “new entries” and specify the data base tables from which the system has to determine the text for text ID.
NOTE: - For the system to determine the text for form header, we have to specify the data in the access sequences in following way.
A). If a relevant header text exists in the reference document, it will be copied in to the sub sequent document. If the text exists in several languages, it will be copied in all those languages.
B). If there is no header text in the reference document are the document is created with out reference, the system copies the “CUSTOMER SALES TEXT”
maintained on the sales area data view in the sold to party language.
C). If there no customer sales text in the sold to party language, the system copies it in that language assigned to sales organization.
D). If there is no customer sales text on the sales area data view, the system copies the “CENTRAL SALES TEXT” maintained on the general data view in the sold to party language.
E). If there is no central sales text in the sold to party language, the system copies it in that language assigned to sales organization.
REFRESHING AND DUPLICATING TEXT:
-It is often required for the text in sales and distribution documents that a particular text appears uncharged through out the documents, for example that the terms of payment shall remained same in the document header from the quotation to billing phase. On the other hand it may be necessary to change a text in a document with out changing that text in the follow up documents.
For this we have referencing and duplicating text.
1). REFERENCING TEXT: - In the referencing text if the text is changed at source, it will be automatically change in all the follow up documents.
For this we have to uncheck the field “REFER or DUPLICATE” while placing that text page type (TEXT ID) in the access sequences.
2). DUPLICATING TEXT: - In duplicating text, even though the text is changed at source, it will not have any effect in the follow up document. For this we have to check the field “REFER or DUPLICATE” while placing that text type in access sequences.