I N F O R - I N T E G R A T E D S O L U T I O N S
Document Output & Distribution
Laser Check Printing
Electronic Payments
Purchase Orders, Invoices, Statements, etc.
Self-Service Electronic W-2s
Positive Pay
Bank Reconciliation
Electronic Delivery of Business Facing Documents
Paperless Pay
1099s & W-2s
Integrated Document Imaging
Infor Lawson jobs produce output files. The files are imported into MHC Document Express to create customized business-facing documents or transaction files. MHC Document Express allows organizations to keep Infor Lawson standard.
Additional data can be queried from Infor Lawson or other systems, allowing you to format documents that meet your unique business requirements without making any changes to your ERP.
Payroll Checks
and Advices
Software Solutions Designed for Business Users
Document Output, Imaging & Workflow Automation
Benefit Forms
MHC Document Express
TMDocument Customization Made Easy
AR Invoices
AP Checks
Pressure Seal
W-2s
Purchase Orders
PURCHASE ORDER
Purchase Order No.
1234567 RevisionPage 1 of 2
PURCHASE ORDER NUMBER MUST APPEAR ONALL INVOICES, PACKING SLIPS, CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER.
Date of Order 09/19/20XX
Buyer John J Doe Date of Revision Phone #
952-123-4567 Customer Acct. No. Vendor No.
1000155-P1 Payment Terms Freight Terms
PREPAID F.O.B. Ship Via Confirm To / Telephone Requestor / Deliver To
Line Part Number / Description Delivery Date Quantity Unit Unit Price Extension
Total 418.75
Vendor:
1000155-P1 ABC Companies, Inc. PO BOX 123 Anywhere MN, 12345-6789
Ship To:
MHC Companies, Inc. Materials Management 11900 Portland Ave South Burnsville, MN 55344 Bill To:
******** CONTINUED ******** Page: 1 of 2 Deliver on September 21, 2008 unless specfied by lineInvoice by mail
1111111WALKER PNEUMATIC AIR XLG 1 EA 89.7500 89.75 Vendor Item Number: 111-XL
Vendor Item Desc: WALKER PNEUMATIC AIR XLG Customer Contract Number: 1111111-1111 Item Detail: 111111
2222222WALKER PNEUMATIC SM 1 EA 80.7500 80.75 Customer Contract Number: 2222222-2222
Item Detail: 222222
3333333 1 EA 83.7500 83.75
CUFF CRYOCUFF SHLDR Mfg Nbr:12A Vendor Item Number: 33A Vendor Item Desc: CUFF CRYOCUFF SHLDR Customer Contract Number: 3333333-3333 Item Detail: 333333
4444444 1 EA 80.7500 80.75
WALKER PNEUMATIC LG Customer Contract Number: 4444444-4444 Item Detail: 444444
Other Common Uses
• 1099s
• T4s
• Dunning Letters
• Statements
• Delivery Documents
• and more…
Reliable Document Distribution
Customized Document Distribution
MHC Document Express allows your organization to distribute documents based on your specific document delivery rules and requirements. Email, print and fax are just three of many options for getting customized documents to the people who need them.
Control over distribution processes is in your organization’s hands. Have specific messages that need to be communicated along with your documents? Customize the subject and message area for email distribution or customize terms &
conditions and cover pages for fax distribution. Want added security for emailed documents? Encrypt sensitive documents before emailing them to recipients. The solution is configurable to meet your organization’s unique needs.
For organizations that require economical centralized control of check processing with distributed locations, MHC offers Secure eCheck CourierTM.
• Enables full control at a central site with complete audit trail • Ability for remote sites to dictate print time
Secure Distributed Printing
Postal Indicia and Barcode
PURCHASE ORDERPURCHASE ORDER NUMBER1234567
REVISION NUMBER 0000
DATE 09/19/XX
PAGE 1 of 1
PO NUMBER
1234567
SHIP TERMS DELIVER BY
09/21/xx
SITE CODE PAYMENT TERMS LINEEDISON ITEM # VENDOR ITEM # ITEM DESCRIPTION QTY UOM PRICE EXTENSION
All Vendor documentation including Packing Slip, Invoice, and other correspondence MUST include the correct Edison Item Number and PO Number or payment will be delayed.
Vendor: ABC Companies, Inc. PO BOX 123 Anywhere MN, 12345-6789
Ship To:
MHC Companies, Inc. Materials Management 11900 Portland Ave South Burnsville, MN 55344
Contact: Sally Sample Fax:
Product Total: $418.75 Total Amount: $418.75
1111111 111-XL WALKER PNEUMATIC AIR XLGItem Detail: 111111 1 EA $89.75 $89.75 5 7. 0 8 $ 5 7 . 0 8 $ A E 1 M S C I T A M U E N P R E K L A W 2 2 2 2 2 2 2 Item Detail: 222222
3333333 33A CUFF CRYOCUFF SHLDR 1 EA $83.75 $83.75 Item Detail: 333333 5 7. 0 8 $ 5 7 . 0 8 $ A E 1 G L C I T A M U E N P R E K L A W 4 4 4 4 4 4 4 Item Detail: 444444
5444444 44AXL CUFF CRYOCUFF SHLDR XLG 1 EA $83.75 $83.75 Item Detail: 333333
This is to test a long trailer comment on a printed copy of a purchase order. The last one we issued, the trailer comment did not wrap and was outside of the box
FAX Server
Fax
MHC Software offers a complete turnkey solution for our MHC Document Express customers. In addition to advanced document distribution options, we offer pressure seal and folder inserters, printers certified for MICR compatibility, MICR toners and check stock and envelopes for printing and mailing needs. By purchasing all products from MHC, you are guaranteed a single source to stand behind all products, providing 100% vendor accountability on all solution components.
Streamline Fraud Prevention Programs and
Electronic Payments
Achieve greater visibility into payments and transactions by automating the reconciliation process with your Infor Lawson system. Greater visibility enables better control.
• Retrieves file from financial institution • Formats the paid check file into the correct layout and prepares the file for upload into Infor Lawson (CB185/PR165)
BANK RECONCILIATION
Leverage bank fraud prevention services. MHC Software’s Positive Pay solutions enable seamless integration with bank programs that help you better protect your business assets.• Retrieves void check information from Infor Lawson
• Concatenates multiple accounts into a single transmission, saving on transaction costs • Formats file for bank-required layout and transmission
• Securely creates and transmits the file in one step, complying with audit requirements • Provides reports and notifications to designated personnel
• Compatible with a library of bank formats
POSITIVE PAY
MHC interfaces with over 100 financial institutions for easy and integrated fraud prevention and financial transactions.
• Positive Pay
• Bank Reconciliation
• Electronic Payments
• Electronic Card Processing
Electronic card payments not only save Accounts Payable organizations time and money, they can also generate revenue. MHC can ease electronic card payment processing by:
• Reducing implementation time and Total Cost of Ownership for payment system support • Increasing security and reducing risk for errors by eliminating manual processes
• Offering comprehensive auditing for better visibility into electronic payments
Turning Data into Secure Transactions
Effortlessly match bank format requirements while keeping Infor Lawson standard, combining payments and increasing savings. • Formats file for NACHA Standard (CCD(+), PPD, IAT, CTX) • Securely transmits the file using bank’s standard transmission
with encryption
• Provides automatic email notifications to treasury or internal departments
• Delivers remittance detail via EDI (child support, 820 remittance detail), email, fax or web post
• Supports both domestic and international electronic payments
ELECTRONIC PAYMENTS
Easily leverage P-card/ePayables solutions no matter what card provider or card type your AP department uses. MHC interfaces with Infor Lawson (e.g., AP161) to provide:
• Secure and audited data translation
• Proper formatting of payments to meet financial institution’s payment input format requirements
• Secure transmission of payment to financial institution • Delivery of electronic remittance to vendors
ELECTRONIC CARD PAYMENTS
Turn your Accounts Payable
department into a profit center
Employees access MHC Document Self-Service through Infor Lawson Employee Self-Service or an employee portal Solution can be configured to authenticate users against a customer-specified source
Software emails document notifications to employees and offers secure email delivery for non-tax documents Eliminates calls for reprints and empowers employees to own their documents
Employees view/print/save their past and present employee documents at their convenience System tracks and audits employee and administrative actions
MHC Document Self-Service
TMExtend Employee Self-Service Functionality
ELECTRONIC
TAX DOCUMENTS
Including:
3
W-2/W-2C
3
1098T
3
T4/T4A
EMPLOYEE
DOCUMENTS
CUSTOMIZED
PAY STUBS
MHC Document Self-Service enables Human Resources and Payroll professionals
to process and deliver employee-specific documents electronically.
XYZ Company is now offering employee paid voluntary benefits. Employees can enroll through ABC Corporation. Benefit counselors will be on-site September 4th – 7th to meet one-on-one with each employee to explain these new optional benefits and also go over your current coverage. Here is an overview of the benefits:
20XXVBen.pdf. Please click http://123.com/abc to sign up online for an appointment. It is required that each employee receive the information and decline in writing if deciding not to take part.
We hope you find value in these new offerings!
Enable employees with self-service access to employee-specific documents.
Keep your ERP standard yet
provide a customized pay stub
Confidential amounts may also be hidden
Eliminate payroll document printing and distribution costs with online and/or email delivery.
Distribute Documents Electronically
Sample Employee Documents
• Benefit Forms
• Salary Letters
• Compensation Forms
• Promotion Documents
MHC Image Express
TMEmpower Users to Make Decisions and Manage the Business
Fast, Secure Retrieval
Documents are retrieved instantly using MHC Image Express. Authorized users retrieve document images either via Infor Lawson or via a standard web browser. MHC’s Dynamic Image DrillTM leverages Infor Lawson security
and enables authorized users to quickly retrieve document images when performing inquiries via Infor Lawson forms.
MHC Image Express systematically identifies index values on Infor Lawson forms and creates a link to the specific document image or images matching the data. Customers can also enhance other systems with links to images by leveraging MHC’s External Dynamic Image Drill functionality.
Allow users to access document images without interrupting their work – no need for file cabinets or other system logins
With a single click of an Image link in Lawson, a user can view the corresponding document image and then access any related documents, giving full visibility to a
transaction lifecycle.
Payment
PO
Packing
List
Requisition
Support
Document Imaging & Workflow Automation
Workflow
Automated Functionality to Save Time & Money
Tired of paper documents being lost, stalled or misrouted?
1 1 1 2 3 4 5 6 7 8 9 MHC’s Workflow advantage?
Put the definition of workflow routes in the hands of business users. No need to wait for IT support or pay consultants to technically script or configure your workflows. Image Express Workflow enables organizations to be flexible and nimble – allowing business users to maintain control and evolve over time.
Workflow for AP Invoices
MHC’s AP Invoice Capture Automation solution powered by an Intelligent Data Capture/OCR engine initiates automation early in the AP process when invoices are first received to maximize visibility.
MHC Workflow Automation enables document approvers to enter Infor Lawson-integrated GL distribution information for non-PO invoices and take approval actions. MHC then submits the data electronically into the Infor
Lawson invoice interface. MHC also integrates with the Infor AP Invoice Automation product as another option to streamline invoice processing.
MHC’s flexible, automated workflow processing options save organizations significant time and money. MHC supports document image retrieval via Infor process automation tool Inbaskets/work assignments or offers an optional component to MHC Image Express, called MHC Image Express Workflow, that provides flexible and easy-to-use routing and approval functionality.
See who has addressed the document and what actions they took
Manage index values
Perform standard Adobe Reader functions Approve the document with a PIN Disapprove the document, including reasoning why it was disapproved Request more information before processing the document further Change or append routes (if authorized) View all document assignments
Add/view notes and attachments
Workflow route participants can:
4 5 6 7 8 9 1 2 3
Algoma Central Corporation
Challenge
• Had many offices, working on consolidation; information sharing and invoice approvals were a challenge
• Needed electronic access to employee files
Solution
• MHC Document ExpressTM
• MHC Image ExpressTM
• Integrated solutions for Finance, Procurement and Human Resources
Benefits
• Easy document retrieval from many Infor Lawson forms, reducing administrative costs and increasing throughput • Quick indexing of education, competency, certification review information, grievances and disciplinary action documents
• Optimized decision-making across finance and HR functions
Realized ROI
• Project was paid for within the first year
“The support we have received from MHC has been invaluable in getting these initiatives up and working. For the record, we would be very pleased to be a customer reference for MHC.”
John Brenton Manager Business Information Systems Algoma Central Corporation
Simple. Economical. Powerful.
MANAGE Cash Effectively
DECREASE SG&A Spend
Designed to Deliver Value.
State of New Hampshire
Challenge
• Multi-touch, slow accounts payable processes
Solution
• MHC Image ExpressTM Infor Lawson-integrated
document management, coupled with MHC Document ExpressTM
Benefits
• Decreased AP processing costs • Increased visibility of payables
• Expedited payables processing timeline • Reduced environmental impact
Realized ROI
• Image Express paid for itself within 7 months
Stewart Title Company
Challenge
• Slow paper invoice approval processing resulting in accounts payable delays and vendor issues
• Paper-based financial documents
Solution
• MHC Image ExpressTM Infor Lawson-integrated document
management, coupled with MHC Document ExpressTM
• MHC Image ExpressTM Workflow with validated
GL coding and automated submission into Infor Lawson invoice interface
Benefits
• Speedy electronic invoice approval with automated tracking; more visibility produces more accurate accruals and
improved cash flow
• Faster audit and AP transaction research • Reduced staff by 2 FTEs
Realized ROI
• Image Express paid for itself within the first year
“MHC was right there with us through every step of our deployment. Even after the deployment, they are always available at a moment’s notice when we have questions or other issues.”
Josh Cummings Accounting Technology Manager Stewart Title Company
“Using the MHC Image Express software in conjunction with our Lawson AP module, we have been able to gain efficiencies in processing, auditing, approving, transportation, storage, research and interactions with our vendors. The solution was relatively inexpensive and simple to deploy and to train. The feedback from every type of user has been extremely positive.”
Ellen Chase-Lucard AP Business Process Specialist Department of Administrative Services State of New Hampshire
11900 Portland Avenue South, Burnsville, Minnesota 55337
www.mhcsoftwareinc.com
800-588-3676
Copyright MHC Software, Inc.
Superior Service and Support
MHC and Infor Lawson share 800+ customers – more than any other Infor Lawson complementary product partner. We offer document management software integrated with Infor Lawson backed by world-class customer service. Our reputation for outstanding service and support sets our offerings apart as the most effective solutions for maximizing Infor Lawson investments.
Customer satisfaction is the cornerstone of our comprehensive maintenance plan. We strive to keep our customers forever by ensuring that our software is compatible with their ERP changes and business needs.
Our support plan covers:
• Software changes required by an ERP upgrade • Software upgrades and improvements
• Software support
• Software training – unlimited by web/phone
