# 36
Soft Proofing Use the Output Preview dialog features to simulate different document condi-tions. In Acrobat, you don’t have to print a hard copy to preview the colors. Instead, soft proofing shows you how a document will look in print. Select the Simu-late Black Ink check box to preview how the document would look printed in black ink. Select Simulate Paper Color to preview the color of your document printed on white paper. Select Set Page Background Color and choose a color from the color palette to see how your document looks against a colored paper background.
#36: Choosing Settings for Basic and Production Printing (continued on next page)
C h a p t e r f i v e Creating Output: Saving, Exporting, and Printing
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Click the Fix Hairlines tool to open a dialog that allows you to define a page range, the size of line to target, and the replacement width. Increasing the width of very thin lines makes it easier to see them onscreen.Printing from Acrobat can be much more complex than clicking the Print button: You can control what you print as well as where and how a docu-ment is printed. In addition, Acrobat lets you print to a printer or to a file, define a portion of your document for printing, or create a PostScript file.
Choose File > Print. In the Print dialog (Figure 36b), you can choose spe-cific print characteristics, such as the print range and number of copies.
Figure 36b The Print dialog offers many ways to configure and prepare a document or its components for printing.
Let’s take a look at the Print dialog options:
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Choose a printer from the Name pop-up menu in the Printer area of the dialog; in Mac OS, choose an option from the Presets pop-up menu. Your operating system’s printer and printer driver installations, as well as your network configuration, determine the Presets and Printer lists.•
In Windows, select the “Print to file” check box to create a PostScript file.Handling Proofs Traditionally proofs are printed and then the proof and the original are com-pared side by side. Instead of printing paper proofs, use the Commenting sum-mary feature to produce a single document that shows the comment in the sum-mary with a connector line to the correction or comment added to the document.
Choose either to split the view with document and comment pages separated, or to place the comments and document page on the same page. Read more about comment summaries in #77,
“Setting Comment Status and Creating Summaries.”
Avoiding White Patches
Click the Transparency Flattening tool to open the Flattener Preview dia-log. Where you have layered images in your documents, unless the layers are flat-tened before printing, transparent areas print as white—not what you usually want to see in your masterpiece. Choose the desired settings and click Apply.
Print What You See
Suppose you want to print a portion of an image that shows your new com-pany logo or your dog’s face. Resize the program window to show only the content you want to print; use the scroll bars and magnification tools to get the placement correct. Then choose File > Print and click Current view in the Print Range settings of the Print dialog. The area displayed in the program window displays in the Preview area. Choose other print settings, and click OK to print.
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Specify Print Range and Page Handling options. Select a Page Scaling option such as None (the default), shrinking or tiling pages, printing multiple pages per sheet, or using booklet printing. For some selec-tions, additional options display, such as using Labels or CutMarks with tiled pages.•
Choose Document (the default setting), Document and Markups, Document and Stamps, or Form Fields Only from the Comments and Forms pop-up menu.•
Click Summarize Comments to open the Summarize Options layout, and choose settings for printing the comments in the document. See#77, “Setting Comment Status and Creating Summaries,” for more on printing comments.
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Click Advanced Print to open the Advanced Print Setup. In this dialog, choose settings for precise printing features, including Output, Marks and Bleeds, Color Management, and PostScript Options.Before printing, preview the page in the Preview area of the dialog. If you like, drag the slider below the Preview area to show the other pages in the document. Click OK to start the print job.
More Printing Options Look for these other settings in the Print dialog:
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If you are working in Windows and using a drawing that contains colored lines, such as an engineering drawing, click Print Color As Black to force all nonwhite color to print as black.This allows the lines to be readily visible on a black-and-white printed page.
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You can quickly change the size of a printed doc-ument. Choose Shrink to Printable Area or Fit to Printable Area from the Page Scaling pop-up menu. Your document is reset at the page size selected in the printer properties.•
Choose Booklet Print-ing to print a document ready for collating, fold-ing, and stapling. When the paper is folded, the pages are in correct order: First and last page are paired, second and second-to-last page are paired, and so on. Your printer must be able to do automatic or manual duplex printing, which is printing on both sides of the paper.Print What You See
Suppose you want to print a portion of an image that shows your new com-pany logo or your dog’s face. Resize the program window to show only the content you want to print; use the scroll bars and magnification tools to get the placement correct. Then choose File > Print and click Current view in the Print Range settings of the Print dialog. The area displayed in the program window displays in the Preview area. Choose other print settings, and click OK to print.
#36: Choosing Settings for Basic and Production Printing
C h a p t e r f i v e Creating Output: Saving, Exporting, and Printing
Before converting a document to PDF, make sure your fonts can be used and viewed by others. Access the settings from a PDFMaker, Distiller, or the Adobe PDF Printer driver. Here’s an example using Word:
1. In Word, choose Adobe PDF > Change Conversion Settings. Click the Advanced Settings button to open the Adobe PDF Settings dialog;
then click the Fonts folder in the left column to display the Fonts set-tings (Figure 37a).
Figure 37a Select embedding and subsetting options for your file conversion.
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Depending on the conversion settings option you are using, you may find the “Embed all fonts,” “Embed Open Type fonts,” or the“Subset embedded fonts” check boxes at the top of the pane already selected.
2. In the lower portion of the window, select the font you want to embed from the list at the left and click Add. The font is added to the Always Embed list at the right if it can be embedded. A locked font, which shows a lock icon to the left of its name, can’t be embedded (see the sidebar “You Can’t Break the Lock”).
3. Click OK and name the joboptions file in the prompt dialog that opens.
Back in the source program, convert the document to PDF.
A common error is to preview a document only on your computer using your installed fonts, which isn’t how other computers display your file unless the font is embedded. Figure 37b shows the text using fonts installed on my computer in the upper heading example. To preview the file without local fonts, choose Edit > Preferences (Acrobat > Preferences) and choose Page Display from the left column. Clear the “Use local fonts”