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31 finding information about Your Document

In document Adobe Acrobat 9 (Page 91-94)

Crafting Your Readers’

Viewing Experience—

Part 1: Navigation To offer your viewers clues to the navigation included in your document, choose File > Properties, and select the Initial View tab to display the document view settings.

Choose a Navigation tab option based on the docu-ment’s contents and how the reader uses the document:

In a long document, you often use a bookmark structure as a way to link content in various loca-tions. For such documents, choose the Bookmarks Panel and Page view.

In an image-based docu-ment, such as a slide show, use the Pages Panel and Page view.

That way, your reader can easily browse the docu-ment using the thumb-nail views of the pages.

In a short document with multiple attachments, choose the Attachments Panel and Page view.

In a layered document, choose the Layers Panel and Page view; your readers can make their way through the layers in the document.

Crafting Your Readers’ Viewing Experience—

Part 2: Magnification

Along with choosing the navigation pane that best suits your document’s presentation, don’t forget about the page magnification. Choose File >

Properties > Initial View and select an option from the Magnification pop-up menu. Keep these ideas in mind:

As with the page layouts, the reader can control magnification in the document using the controls on the Page Display toolbar.

Choose a zoom option depending on the document’s content. Fit Width is common for text documents, for example—the reader sees the entire width of the document and can scroll through vertically to see the rest.

Use magnifications carefully. A large image is often best presented at full size, and the reader can zoom in for a closer look.

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The Fonts tab lists the fonts, font types, and encoding information used in the original document. Having this information at hand can be a real time-saver. Read about fonts in #37, “Choosing and Using Fonts.”

Click Initial View to display information that defines how the PDF doc-ument looks when it is opened. A range of options related to the document, user interface, and window are available:

See the sidebar “Crafting Your Readers’ Viewing Experience—Part 1:

Navigation” for information on controlling the visible panes.

For information about choosing a magnification option, see the sidebar “Crafting Your Readers’ Viewing Experience—Part 2:

Magnification.”

The sidebar “Crafting Your Readers’ Viewing Experience—Part 3:

Window Displays” describes when to use different window options.

The Custom tab lets you add properties and values that identify the content in the document according to your own criteria, such as cor-porate or government keyword or nomenclature structures.

Crafting Your Readers’

Viewing Experience—

Part 3: Window Displays

Match the Window Options settings to your document:

If you are using a full-page layout, for example, click the “Resize window to initial page” option to show your entire page with the document window fitted around it.

This produces the most professional-looking layouts.

Choose “Center window on screen” for special types of content, like movies where the movie and window sizes match.

Choose “Open in Full Screen mode” if you are playing a slide show.

#31: Finding Information about Your Document

Crafting Your Readers’ Viewing Experience—

Part 2: Magnification

Along with choosing the navigation pane that best suits your document’s presentation, don’t forget about the page magnification. Choose File >

Properties > Initial View and select an option from the Magnification pop-up menu. Keep these ideas in mind:

As with the page layouts, the reader can control magnification in the document using the controls on the Page Display toolbar.

Choose a zoom option depending on the document’s content. Fit Width is common for text documents, for example—the reader sees the entire width of the document and can scroll through vertically to see the rest.

Use magnifications carefully. A large image is often best presented at full size, and the reader can zoom in for a closer look.

C h a p t e r f i v e Creating Output: Saving, Exporting, and Printing

Font Information to the Rescue

In situations where you need to expand an original body of work but don’t have a template, for example, you can quickly check in the generated PDF and see the fonts in the Fonts tab of the Document Properties dialog. Click the plus icon (+) to the left of the font name to open a list with more information. For each font, you see the name and font type used in the original document; the list displays the font, font type, and encoding used to display the document in Acrobat.

The Advanced tab shows PDF settings and reading options. Normally, you won’t often change this information, aside from attaching an index to a document. Click Browse to open an Attach Index dialog and locate an index on your hard drive. Click Open and attach the selected index to the document.

When you have finished making changes to the document’s proper-ties, click OK. Save the file to apply the modified properties.

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Acrobat 8 introduced the opportunity to examine the contents of a docu-ment and remove features such as hidden text or metadata based on the idea that sensitive material in a PDF file may not be suitable for sharing with your readers, or may be unnecessary for saving the file long-term.

Acrobat 9 Pro takes the Examine PDF process a step further by looking for more types of content, displaying the results in a navigation pane, and listing the numbers of items found.

Follow these steps to evaluate and change a document:

1. Choose Document > Examine Document. The file is evaluated, and the Examine Document navigation pane opens. Items identified are indicated by check marks; the number of each item found is shown in brackets following the item name. Click Expand to show the values and preview options for the list; click Collapse to return the list to its default view (Figure 32a).

Figure 32a Make sure that the check boxes are selected only for the items that you want to remove from the document.

Using the examine

In document Adobe Acrobat 9 (Page 91-94)