Editing Citations (Microsoft Word)
Once you have inserted and formatted a citation, you should not edit it directly (although you can do so). Direct edits are lost the next time EndNote formats the bibliography.
You can almost always get EndNote to format your citations exactly to your specifications by editing the style, the EndNote ref- erence, or the citation (as described here).
Note:An easy way to omit the Author or Date from an individual citation is to select the citation, Control+clickwith your mouse, select Edit Citation(s) and then Exclude Author or Exclude Year.
To safely edit a formatted citation:
1. Click on the citation you wish to change.
2. From Word’s Tools menu, go to the EndNote X6 submenu, and select Edit Citation(s) to display the EndNote Edit Citation dialog.
All of the cited references in the document are listed in the left column of the dialog. An ellipses shows where a citation appears within text. The line below shows the cited reference(s).
3. Select the appropriate citation from the list at the left of the dialog (you can scroll through all citations in the document) and make any of the following changes to the highlighted citation:
Default Format:Select this menu option to display the citation and format it as defined by the currently selected output style.
Display as: Author (Year): Select this menu option to display both the author name and the year in the highlighted cita- tion.
This feature does not apply when editing a citation in a footnote.
Exclude Author:Select this to omit the author name from the formatted citation.
Exclude Year:Select this to omit the date from the formatted citation.
Show Only in Bibliography:Select this option to display the selected citation only in the bibliography, not in the body of the paper.
Prefix:Enter text here to print immediately before the citation text (spaces are significant).
Suffix:Enter text here to print after the citation text (spaces are significant).
Pages:Enter page numbers here to print as Cited Pages. To print, the Cited Pages field must be listed in the citation tem- plate or footnote template of the output style.
4. You can add or remove citations from a multiple citation or change the order of citations.
Insert: Use this to add another citation within the same set of delimiters.
Remove: Highlight a citation and click Remove to delete it from the in-text citation.
Up and Down Arrows:Highlight a reference and use the arrows to change the order of display. (If a Citation Sort Order is applied by the current output style, using this dialog to change the order of citations in a multiple citation has no effect.) 5. Click OK to implement your change(s).
After making changes, select Format Bibliography to (re)format the new or modified citations and regenerate the bibliography.
Citation Prefixes Citation Suffixes
Citing Specific Page Numbers in Footnotes Customizing Individual Citations
Deleting Citations
Examples of Modified Citations
Including Semicolons & Other Citation Delimiters in a Citation Moving or Copying Citations
Omitting Authors or Years from Citations Typing Citations into Your Paper
Unformatting Citations
Unformatting Citations (Microsoft Word)
Unformatting reverts formatted citations to temporary citations, removes the bibliography, and turns off instant formatting. If your citations are formatted in a numbered style, you can unformat your paper to easily identify citations as you work. You can
Format Bibliographyagain later.
Note:Unlike formatted citations, unformatted citations require that you have the corresponding EndNote library open in order to format the paper again. Unformatting removes theTraveling Library.
To unformat citations:
1. Determine which citations you want to unformat:
l To unformat a particular citation, highlight only that citation.
l If the citation you want to unformat is part of a multiple citation, highlight the multiple citation. All citations within thedelim- iters1will be unformatted.
l To unformat a section of the document, highlight that section.
l To unformat the entire document, either select nothing or highlight the entire document.
2. From Word’s Tools menu, go to the EndNote X6 submenu and Unformat Citation(s).
You can tell when a paper is unformatted because the citations appear in the temporary citation format (such as "{Smith, 1999 #25}").
Unformatted citations are temporary placeholders that do not reflect final output. You can format the paper again at any time. To save the formatted paper as text, seeRemoving Field Codes.
Note:When you unformat citations,Instant Formattingis disabled. To format your paper , go to the Tools menu, then the End- Note X6 submenu, and select Format Bibliography. From the Format Bibliography dialog, you can enable Instant Formatting again on the Instant Formatting tab.
Related Topics:
1Delimiters are punctuation marks that separates one term or field (or any piece of data) from another. Delimiters are used in the con-
text of temporary citation markers (the curly braces are default delimiters that identify the temporary citations in the body of your text) and term lists.
Components of a Temporary Citation Field Codes
Forms of Citations
Showing Word Processor Codes
Moving or Copying Citations (Microsoft Word)
You can highlight any text that includes citations, then use the Clipboard commands to Cut or Copy, and then Paste it elsewhere in the document. You can do this with formatted or temporary (unformatted) citations.
To move or copy only the citation itself, make sure you highlight the entire citation (including surroundingdelimiters1). Then Cut or Copy and Paste it elsewhere in the document.