When Cite While You Write is installed, several EndNote commands appear on an EndNote X6 submenu of the Tools menu in Word.
When you select an EndNote command from the menu, the EndNote program starts (if not already running) and a Cite While You Write submenu becomes active on EndNote’s Tools menu, displaying some of the same EndNote commands available in Word.
Note:When you use Cite While You Write Preferences to chooseEndNote Web1as the active Cite While You Write Appli- cation, an EndNote Web submenu appears on the Tools menu in Word. The EndNote Web submenu contains a smaller set of CWYW commands.
Cite While You Write Commands
Below are brief descriptions of the Cite While You Write commands found on the EndNote X6 submenu of the Tools menu in Word.
l Go To EndNote:Bring EndNote to the front of your screen. This command launches EndNote if it is not already running. l Find Citation(s):Search for EndNote references to select and insert as citations in your Word document. SeeFinding and
Inserting Citations.
l Format Bibliography:Format (or reformat) your paper according to the rules of the selected style. The formatting proc-
ess replaces the temporary citations in your paper with formatted citations, and builds a bibliography at the end of the doc- ument. SeeFormatting the Bibliography.
Note:By default, Instant Formatting is turned on, so your citations and bibliography are automatically formatted as you work. (Instant Formatting is not available when working with EndNote Web.)
l Insert Selected Citation(s):Insert a citation for each reference currently selected in the open EndNote library. You can
insert up to 250 consecutive in-text citations. SeeInserting Selected Citations.
l Edit & Manage Citation(s):Edit existing individual or multiple citations. You can omit author and/or year from citations,
or add prefix or suffix text (such as page numbers) to citations. SeeEditing Citations.
l Insert Note:Add custom text citations to your Word document. SeeInserting Notes in the List of References. l Edit Library Reference(s):Select citations in your Word document, then select this command to directly edit the cor-
responding references in EndNote. SeeEditing a Reference in the Library.
l Unformat Citation(s):Unformat a selected citation before editing it, or unformat the whole document. This removes style
formatting for the selected citations, and leaves temporary citations which usually consist of the author’s last name, the year, and the record number surrounded by delimiters. SeeUnformatting Citations.
l Remove Field Codes:Save a copy of your document without formatted Cite While You Writefield codes. Formatted cita-
tions and the bibliography are saved as text. SeeRemoving Field Codes.
l Export Traveling Library:Create an EndNote library from the references used in a paper. SeeExporting Word's Trav- eling Library.
l Find Figure(s):Search for an EndNote reference that contains an image, and insert a figure or table citation in your Word
document. The citation is numbered, and the figure or table is automatically added to the document. SeeFinding and Inserting Figures and Tables.
l Generate Figure List:Update your figure and table citations plus the formatted figures and tables found within the body
1EndNote Web is a Web-based service designed to help students and researchers through the process of writing a research paper.
EndNote Web includes some of the same features as the desktop version of EndNote. You can easily transfer references between EndNote Web and the desktop version of EndNote.
of the document or in a list at the end of the document. SeeUpdating Figures and Tables.
l Cite While You Write Preferences:Change general Cite While You Write preferences, change the EndNote keyboard
shortcuts available in Word, change figure and table settings, or switch to EndNote Web Cite While You Write. SeeSet- ting Cite While You Write Preferences.
l Help:Display help about Cite While You Write features.
Note:Several Cite While You Write commands also appear on the Tools menu in EndNote. To use these commands from within EndNote, you must use at least one Cite While You Write command from within Word during the current session.
Related Topics:
CWYW Keyboard Commands How to Cite While You Write
Installing Cite While You Write Support in Word Overview of the Cite While You Write Process Word Processor Compatibility
Field Codes (Microsoft Word)
Cite While You Write places field codes around and inside your formatted citations in Word. These hidden codes allow EndNote to format, unformat, and reformat citations within Word.
For example, this formatted citation: (Schwartz and Billoski 1990) appears with these field codes:
Note:We recommend that you not view field codes in Word. If you choose to view field codes, please do not modify them. Always keep backups of your papers! To automatically turn off the display of field codes when you open a Word document, see
General Preferences for Microsoft Word.
Field codes for formatted citations include aTraveling Libraryof the EndNote references cited. The reference data saved with each citation includes all fields except Notes, Abstract, Figure, and Caption. This allows you to use the document on a computer that does not contain a copy of your EndNote library.
EndNote’s Cite While You Write field codes are supported by Word 2008 and 2011 . Once you start using Cite While You Write, you must take precautions before opening those files in other word processors or another version of Word. If a formatted doc- ument is opened and saved with an incompatible word processor, the formatted EndNote citations and bibliography lose their field codes. When this happens, EndNote cannot reformat the document.
Before you open a paper in a different word processor or give a publisher an electronic copy of your final formatted document, please seeSharing Your Word Documents.
Related Topics: Forms of Citations
How to Cite While You Write
Installing Cite While You Write Support in Word Overview of the Cite While You Write Process Showing Word Processor Codes
The Cite While You Write Commands Word Processor Compatibility