Pressing Command+Period ( +.) cancels a search in progress.
Matching Partial Words
Unless you have selected the Match Words option, EndNote matches partial words when searching for text (both right- and left- truncation are enabled). Consequently, you can search for just the root of a word and find all related terms. This is a good tactic for general subject searches. Select an appropriate comparison operator such as "Field begins with" or "Word begins with" to apply truncation to your search term.
Diacritics1(Accents)
To search for specific diacritical marks, select the Match Case option; letters such as é, ü and î will match those letters exactly. Thus, a search for "résumé" will not find "resume." If you want to find all variations of a letter, deselect the Match Case option. SeeEntering Special Charactersfor information about entering diacritics.
Finding Tabs and Carriage Returns
Click the Action menu and select Insert Tab or Insert Carriage Return.
Searching for Numbers
When you search for a number, EndNote looks for that string as text, exactly, in your reference text. For example, a search on "Any Field" which "Contains" the search text "0025" will match the numbers 00025 and 0025, but it will not match 25.
There is an exception for record numbers. Record numbers, which are assigned by EndNote, cannot include leading zeros. When you search Any Field for a number, EndNote looks for an exact match in all text fields; however, leading zeros are stripped from your search text before comparing it to record numbers. Only an exact match of a record number will be returned. So, a search for "0025" will match record number 25. It will not match record number 250.
Searching with Multiple Libraries Open
The Search Library command searches one library at a time. View the library you want to search, and use the Search panel.
Author Fields
The field names in the Field list are EndNote’s "Generic" field names, which means that Author represents Reporter, Editor, Art- ist or any other variations of the Author field used in the different reference types.
If you wish to search for author initials, make sure to include a space between the first and second initial. For example: Smith, J P
If you do not include a space between initials, EndNote will assume that JP is a complete first name.
1Diacritics are phonetic variations, such as accents, associated with a letter. When using the Sort References command or for-
matting a bibliography, EndNote sorts diacritical characters according to the rules of the language that is selected on the Sort Ref- erences dialog. Characters with diacritics are sorted differently in English, Spanish, Swedish, and other systems. Diacritical marks can be significant in searches. Use the “Match Case” search option to exactly match letters such as é, ü and î.
To limit your search, select the "Match Words" check box. For example, a search for “Smith, J P” with Match Words selected will find only those works with “Smith, J P” in the Author field. A search for “Smith, J P” without Match Words selected will also find references by authors such as “Smith-Wilkins, Jeremiah.”
The Year Field
When searching in the Year field, a search for "1994" retrieves only references published in 1994, where as a search for "94" retrieves references from the 1940s and 1994.
Finding Empty Fields
EndNote can search for empty fields. Select the desired field from the Field list, select Is as the comparison operator, and leave the search term blank. Click Search and EndNote finds references in which the chosen field is blank.
Finding File Attachments
You can easily search for a specific file attachment by name. Search for: File Attachments Is [name of the file]
To search for all references that include file attachments, enter these two search lines: Record Number Is greater than or equal to 1
NOT File Attachments Is [blank]
The first line ensures that all references are searched, and the second line looks for references in which the File Attachments field is not blank.
Note:Another easy way to see references with file attachments is to simply click on the paper clip header in the Library window to sort those references at the top of the list of references.
Cleaning Up Search Results
After executing a search, there may be a handful of references that you want to exclude from the search results. Select those ref- erences and select Hide Selected References to hide them from the set of found references and display exactly the references that you want. Often this is much easier than trying to refine your search.
Viewing the Opposite of Your Search Results
Let’s say that you have searched for all of the references written by Billoski or Hall, so you are currently viewing only those ref- erences. Now, you would like to view the references not written by those authors. Instead of doing another search:
1. Click in the list of references.
2. From the Edit menu, choose Select All ( +A) to select all of the Hall and Billoski references.
3. From the References menu, select Show All References ( +Shift +M). Notice that the original selection is maintained. 4. From the References menu, select Hide Selected References.
You are left viewing only those references that were not previously showing in the Library window, that is, all references not written by Hall or Billoski.
Setting and Restoring Defaults for the Search Panel
Use the Action menu and select Set Defaultto save the current configuration of the Search panel as your default. The default con- figuration will appear whenever you first display the Search panel.
The layout of the window (such as the number of search lines) is saved, as are all of the operators, field names, and the Match Case and Match Word settings. The search terms are not saved.
Use the Action menu and select Restore Defaulton the Search panel to clear out all of the search terms currently entered in the Search panel, and reset all of the settings back to the default configuration.
Related Topics:
Combining Results from Separate Searches Combining Search Lines with And, Or, and Not Restricting Searches to Specific Fields Saving Search Strategies
Simple Searches The Search Window
Using Comparison Operators
Simple Searches
Using Quick Search
On the toolbar, type a search term into the "Quick Search" text box and press Return to search all references. SeeQuick Search. Using the Search panel to find all references that contain a particular term:
1. Display All References to make sure you are searching your entire library.
2. From the Tools menu, select Search Library ( +F). Or, click on the Search tab in the Tabs panel. 3. Set the search field to Any Field and the comparison list to Contains.
4. Type the desired text into the first search line. 5. Click Search to begin the search.
If no references in the library match your search request, EndNote displays "No matching references were found." Otherwise, all matching references are displayed in the Library window. (Click on a column header to apply a sort order).
When you are finished working with the found references, click the All References group or select Show All References (l +Shift+M) from the References menu to restore all references to view, or start another search.
After completing a search, EndNote displays the same library that you were viewing before the search, however only the ref- erences that match your search requests are showing.
The references found in the last search operation are saved in a temporary Search Results group. Each time you run a search, the temporary Search Results group is updated with the new set of references. When you close the library, this temporary group is discarded.