The Move/Copy Fields tab allows you to move and copy field data. Both commands apply to all of the references that are "show- ing" in the selected Library group.
l The Move Fields option allows you to move the entire contents of one field to another field within a reference. All data,
including any formatting that you applied to the source field, is moved to the destination field.
Caution:You cannot undo the Move operation. Once you perform this operation, EndNote removes the source field from all the references in the Library window. We recommend that you make a backup copy of your library before making changes.
l The Copy option allows you to copy the entire contents of one field to another field within a reference. Both the source field
and the destination field will contain the same data. All data retains any formatting that you applied to the source field and to the destination field.
Note:The Move / Copy Fields feature is useful when you want to move or copy field data in a set of imported / exported ref- erences from an online database.
To move / copy the contents of one field to another:
1. Determine which references you want to modify. Select a group and make sure only those references are showing in the Library window.
2. From the Tools menu, select the Change/Move/Copy Fields command. 3. Click the Move/Copy Fields tab.
4. In the dialog that appears:
Select the "Move Field" radio button to move information to another field. Select the "Copy Field" radio button to copy information to another field.
5. Use the "From" list to select the source field from which you want to move or copy the data. 6. Use the "To" list to select the destination field to where you want to move or copy the data. 7. Select one of the following options:
l Insert after field's text (the default option) l Insert before field's text
l Replace entire field
8. Click Move to move or copy the data from one field to another field within each reference that is currently showing in the Library window. Click Cancel to stop the operation.
When using the Move option, you have the choice of inserting the moved text before or after the data in the destination field or replacing the entire contents of the destination field. In the latter case, you have the additional option of whether or not to move empty fields. If you clear "Don’t move empty fields," check box, then any reference with an empty originating field deletes the contents of the corresponding destination field (and thereby making it empty as well). If this option is turned on, the contents of the destination field will not be deleted if the originating field is empty.
Related Topics: Change Fields
Find and Replace
Changing Text in References
Common Uses for Find and Replace, Change Field, and Move Field
Find and Replace
Use the Find and Replace command to find text in your references and replace it with other text. Changes can be restricted to a particular field in your references. You can also apply Match Case and Match Words restrictions.
Caution: The Undo command cannot be used to undo the results of the Find and Replace command. Make sure you have a backup before making changes.
To change any text in your references:
1. Decide which references you want EndNote to scan when it looks for text to change. Make sure only those references are showing in the Library window. Use the following commands to control which references are showing: Show All Ref- erences, Hide Selected References, Show Selected References, or Search Library.
2. From the Edit menu, select Find and Replace.
3. From the Select a Field list, select the field to be searched
4. In the "Find" text box, type the text you wish to change. To enter a Carriage Return or Tab in the text box, use the Insert Special button .
5. Change the Match Case or Match Words settings if necessary.
By default, the Match Words option is always selected. If you change this setting, pay close attention to whether or not the term you are changing could appear as part of another word or in a different context depending on the capitalization. 6. In the "Replace with" text box, type the text that should replace the original text. To enter a Carriage Return or Tab in the
text box, use the Insert Special button .
7. Select the Retain Capitalization option to maintain the same capitalization as the text being replaced.
Retain Capitalization should be selected if replacing a term that might appear with different capitalization. For example, any word may have its first letter capitalized if it is the first word in a title, but may also appear in all lowercase in other places. Do not select Retain Capitalization if you are replacing an acronym with its unabbreviated version.
8. Click the Change button to search the selected references for the specified text and replace it with the new text. Before replacing any text, EndNote displays a dialog and presents provides this information:
l Which references were searched l What text will be replaced
l How many references were found to include the text in the specified field l What text will replace it
9. Click OK if all of those items are correct. EndNote replaces the text and displays the number of references that were changed.
You can easily change a reference type of a single reference by selecting that reference and going to the Reference window. In the toolbar, open the Reference Type menu, and then select the needed reference type. When you return to the Library window, the Ref Type column will show the new reference type that you selected
The following instructions may be used to change the reference type forallreferences to another reference type. 1. Go to the Library window and click the Ref Type column heading to sort all reference types of the same type.
2. Decide which reference type you want EndNote to change. Make sure only those references are showing in the Library window that you want to change. Use the following commands to control which references are showing: Show All Ref- erences, Hide Selected References, Show Selected References, or Search Library.
3. From the Edit menu, select Find and Replace.
4. From the Select a Field list, select the Reference Type option that appears at the bottom of the list. It is the last option in the list.
5. In the "Search for" box, type the reference type that you want to change. 6. Change the Match Case or Match Words settings if necessary.
By default, the Match Words option is always selected. If you change this setting, pay close attention to whether or not the term you are changing could appear as part of another word (for example, Newspaper Article).
7. In the "Change the text to:" box, type the reference type that should replace the original reference type. 8. Select the Retain Capitalization option to maintain the same capitalization as the text being replaced.
9. Click Change to search the reference types for the specified text and replace it with the new text. Before replacing any ref- erence type, EndNote has you verify the change. The dialog EndNote presents provides this information:
l Which references were searched l What reference type will be replaced
l How many references were found of the specified reference type. l What reference type will replace it
10. Click OK if all of those items are correct. EndNote replaces the reference type and displays the number of references that were changed.