Purpose
The Compensation screen allows you to enter or view information about an employee’s compensation for a job at the institution.
Access
Since compensation is always associated with a particular job, you can access the Compensation screen only by selecting Compensation from the Job Assignment screen.
Contents
The Compensation screen contains regions that maintain the following types of information:
Employee Job
Compensation Compensation List Secondary Tab See also:
Compensating Employees
Performing a Query in Human Resources Administration Employee - Compensation Screen
The Employee region of the Compensation screen displays the name, address, and ID number of the employee to whom the compensation relates. Since compensation is employee/job-specific, the employee information serves as a reference for the records with which you are working and is display-only.
See also:
Job
Compensation Compensation List Secondary Tab Job - Compensation Screen
The Job region of the Compensation screen displays the description, Position Control Number, and payroll type of the job to which the compensation relates. Since compensation is
employee/job-specific, the job information serves as a reference for the records with which you are working and is display-only.
See also:
Employee Compensation Compensation List Secondary Tab
Compensation - Compensation Screen
The Compensation region of the Compensation screen enables you to view or enter information about the wages associated with a job performed by a specified employee. CX can support as many jobs for an employee as required and can also provide for a variety of compensation types for each job. For example, an employee might have two or more different jobs and, for one or more of the jobs, may receive both base pay and extra pay. The Compensation region becomes active when you click Add or Update on the toolbar.
The Compensation region contains the following fields:
Category - The type of pay associated with the job. Valid types are:
Base Pay - The standard pay for the job, if the job is not associated with a step/level compensation plan or a contract.
Contract - A notation that the base pay for the job is controlled by a contract. If the job is controlled by a contract, and then valid compensation types are Contract, Extra Pay, and Temporary Pay. Contract pay must be maintained through the Contracts screen.
Extra Pay - A bonus associated with the job. The final amount of extra pay received by the employee is a function of both the Salary Period and the Payroll Frequency. For example, if an extra pay amount of $100 is designated as semi-monthly, and if the employee is part of a monthly payroll, the amount of the extra pay will be $200 for the designated month’s payroll.
See Comp. Plan - A notation that the base pay for the job is controlled by a step/level compensation plan. If the job is associated with a step/level plan, and then valid compensation types are See Comp. Plan, Extra Pay, and Temporary Pay. Step/Level compensation plan pay must be maintained through the Step/Level Compensation Plan screen.
Temporary Pay - An additional pay amount that is valid for a short time only (e.g., an additional short term wage for extra work performed temporarily).
Note: Overtime is not considered a pay category. The system recognized and computes overtime when the Comp Type is non-exempt and when overtime hours are entered in the Time Entry screen.
Comp Type - The type of compensation associated with the job (e.g., Hourly Non-exempt or Salaried Exempt). Click on the arrow next to the field to view and select from a list of valid values.
Begin Date - The first date (mm/dd/yyyy) on which the compensation information is valid (i.e., the date on which a pay rate is effective). Click on the arrow next to the field to view a calendar from which you can select a date.
End Date - The last date (mm/dd/yyyy) on which the compensation is valid (e.g., the date just before a pay raise is effective). Click on the arrow next to the field to view a calendar from which you can select a date.
Hourly Rate - For hourly jobs, the pay rate per hour. Click on the down arrow next to the field to access a calculator to compute the correct amount.
Salary Period - The pay interval; the frequency with which the employee earns the Salary Rate amount (e.g., Weekly or Monthly). Click on the arrow next to the field to view and select from a list of valid values.
Salary Rate - The salary amount associated with the job. The salary amount must correspond with the Pay Period (e.g., the Pay Period is Monthly, the salary amount is a monthly figure). Click on the down arrow next to the field to access a calculator to compute the correct pay for the designated pay period.
Schedule - The work schedule associated with the job. Click on the arrow next to the field to view and select from a list of valid values.
Step/Level - The step (and one of the levels associated with the step) relating to the employee’s job assignment. Click on the arrow next to the field to view and select from a list of valid values, as defined in the Step/Level Compensation Plans screen in HR Administration.
FTE - The full-time equivalency associated with the position. If compensation is based on FTE, the program multiplies the value in the FTE field by the computed wage or salary to obtain the gross pay amount.
Notation Amount - A user-maintained dollar amount field used for reporting purposes as desired.
Using Table Lookup in Human Resources Administration Using the Calculator in Human Resources Administration Using the Calendar in Human Resources Administration Compensation List - Compensation Screen
The Compensation List grid region lets you view and select information about the types of compensation already related to the specified employee.
When the grid appears, you can select a row of the grid and cause the information from the grid to fill the Compensation region in the top part of the screen.
Note: The grid is for selection and viewing purposes only. To change or add information, you must use the Compensation region of the screen.
The grid does not appear if you have not yet associated any compensation information with the employee.
The Compensation List grid contains the following columns:
Category - The type of pay associated with the job. Valid types are:
Base Pay - The standard pay for the job, if the job is not associated with a step/level compensation plan or a contract.
Contract - A notation that the base pay for the job is controlled by a contract. If the job is controlled by a contract, and then valid compensation types are Contract, Extra Pay, and Temporary Pay. Contract pay must be maintained through the Contracts Screen.
Extra Pay - A bonus associated with the job. The final amount of extra pay received by the employee is a function of both the Salary Period and the Payroll Frequency. For example, if an extra pay amount of $100 is designated as Semi-Monthly, and if the employee is part of a monthly payroll, the amount of the extra pay will be $200 for the designated month's payroll.
See Comp. Plan - A notation that the base pay for the job is controlled by a step/level compensation plan. If the job is associated with a step/level plan, and then valid compensation types are See Comp. Plan, Extra Pay, and Temporary Pay. Step/level compensation plan pay must be maintained through the Step/Level Compensation Plan screen.
Temporary Pay - An additional pay amount that is valid for a short time only (e.g., an additional short term wage for extra work performed temporarily).
Note: Overtime is not considered a pay category. Human Resources Administration recognizes and computes overtime when the Comp Type is non-exempt and when overtime hours are entered in the Time Entry screen.
Type - The type of compensation associated with the job (e.g., Hourly Non-exempt or Salaried Exempt).
Begin Date - The first date (mm/dd/yyyy) on which the compensation information is valid (i.e., the date on which a pay rate is effective).
End Date - The last date (mm/dd/yyyy) on which the compensation is valid (e.g., the date just before a pay raise is effective).
Hrly Rate - For hourly jobs, the pay rate per hour.
Sal Prd - The pay interval; the frequency with which the employee earns the Salary Rate amount (e.g., Weekly or Monthly).
Salary - The salary amount associated with the job. The salary amount must correspond with the Pay Period (e.g., if the Pay Period is Monthly, the salary amount is a monthly figure).
Sched - The work schedule associated with the job.
Step - The step of the compensation plan (i.e., the pay grade) at which the employee is paid.
Level - The level within the compensation plan step at which the employee is paid.
The Compensation List grid region also contains the following element that is not part of the grid:
Show All Checkbox - A checkbox that, if checked, causes the Compensation Records grid to display all compensation, regardless of expiration (End) date.
See also:
Employee Job
Compensation Secondary Tab Using Grids
Secondary Tab - Compensation Screen
The secondary tab of the Compensation screen contains information that is unique to your institution. With appropriate permissions (i.e., membership in the group carsprog), you can add fields, labels, and text to this tab. Note that your secondary tab may have a different name, depending on the setup at your institution.
Most of the information on this tab resides in your database in the empcomp_rec.
See also:
Employee Job
Compensation Compensation List
Secondary Tabs in Human Resources Administration Customizing Screens in Human Resources Administration