Purpose
The Education screen displays information about an employee’s formal training. Using this screen, you can add, update, or view an unlimited number of high schools, colleges, trade
schools, and other learning facilities that the employee has attended, along with the results of that attendance (e.g., degree or certificate received). The Education screen maintains this information in a grid.
Access
Access the Education screen by selecting Demographics from the menu bar, and then selecting Education. You can also access this screen from the Employee Information screen.
Contents
The Education screen contains regions that maintain the following types of information:
ID Information Education Education List Secondary Tab See also:
Maintaining Education Information ID Information - Education Screen
The ID Information region identifies the key information about an employee so you can ensure you are using the records for the correct individual. The information in the ID Information region is unique for every individual on your database. You can perform queries by selectively entering data in the fields in this region, or by using the ID Lookup feature.
The ID Information region contains the following elements:
ID# - The system-generated number associated with the employee. The system assigns an ID number to every individual or organization on the database.
Name - The name of the employee, in the format Last, First Middle (e.g., Smith, Mary Jo). You can enter an unlimited number of middle names.
SS# - The social security number of the employee. You must insert the dashes (-) in the number where needed.
ID Lookup Button - A command button that displays the ID Lookup screen.
See also:
Education Education List Secondary Tab
Performing a Query in Human Resources Administration
Education - Education Screen
The Education region enables you to view information about a particular institution attended by an employee.
The Education region contains the following fields:
Institution - The name and ID of the school as it appears in its ID record in your database.
Lookup Button - A button that, when clicked, displays a list of all the entities in your database that have both ID records and School records. The list contains the name of the institution, and its city, state, and country.
GPA - The grade point average (e.g., 3.50) that the employee earned at the selected institution.
Class Rank - The employee’s class rank (e.g., 15).
Acad. Transcript - A Y/N flag indicating whether your institution has an academic transcript for the individual.
Site - The campus branch attended, if applicable.
Enroll. Date - The date (mm/dd/yyyy) on which the employee became an enrolled student at the institution. Click on the arrow next to the field to view a calendar from which you can select a date.
First Major - The first major pursued by the employee. Click on the arrow next to the field to view and select from a list of valid values.
Class Size - The number of students in the employee’s graduating class (e.g., 300).
Fin. Aid Transcript - A Y/N flag indicating whether your institution has a financial aid transcript for the individual. This information pertains to student employees who are part of Federal Work Study Programs.
Future - A Y/N flag indicating whether the student employee expects to transfer to the institution (Y), or has already actually attended the institution (N).
Degree Earned - The designated code for the type of degree or academic credential earned (e.g., BS or MS). Click on the arrow next to the field to view and select from a list of valid values.
Second Major - The second major pursued by the employee. Click on the arrow next to the field to view and select from a list of valid values.
Percentile - The percentage of students who graduated with the same or higher rank than the employee (e.g., with a class rank of 15 in a class of 300, the Percentile is 5%).
Program - The academic program the employee pursued at the institution. Click on the arrow next to the field to view and select from a list of valid values.
Grad Date - The date (mm/dd/yyyy) on which the employee graduated or obtained the degree.
Click on the arrow next to the field to display a calendar from which you can select a date.
See also:
ID Information Education List Secondary Tab
Using Table Lookup in Human Resources Administration Using the Calculator in Human Resources Administration Using the Calendar in Human Resources Administration
Education List - Education Screen
The Education List grid enables you to view all information about the institutions attended by an employee. When the grid appears, you can select a row of the grid and cause the information from the grid to fill the Education region in the top part of the screen.
The grid does not appear under the following circumstances:
• If you have not yet queried and selected an employee ID
• If the selected ID does not have associated school information The Education List grid contains the following columns:
Institution Name - The name of the school as it appears in its ID record.
Institution ID - The ID associated with the school that the employee attended.
Enroll. Date - The date (mm/dd/yyyy) on which the employee became an enrolled student at the institution.
Degree Earned - The designated code for the type of degree or academic credential earned (e.g., BS or MS).
GPA - The grade point average (e.g., 3.50) that the employee earned at the selected institution.
First Major - The first major pursued by the employee.
Grad. Date - The date (mm/dd/yyyy) on which the employee graduated or obtained the degree.
Class Rank - The employee’s class rank (e.g., 15).
Class Size - The number of students in the employee’s graduating class (e.g., 300).
Program - The academic program the employee pursued at the institution.
Second Major - The second major pursued by the employee.
Acad. Transcript - A Y/N flag indicating whether your institution has an academic transcript for the individual.
Fin. Aid Transcript - A Y/N flag indicating whether your institution has a financial aid transcript for the individual. This information pertains to student employees who are part of Federal Work Study Programs.
Future - A Y/N flag indicating whether the student employee expects to transfer to the institution (Y), or has already actually attended the institution (N).
Site - The campus branch attended, if applicable.
Institution Info Button - A command button that displays the Institute Information window. Click the button to access information about an institution where an employee previously studied. The information in the window includes name, address, and a variety of profile information maintained on CX database in the School record.
See also:
ID Information Education Secondary Tab Using Grids
Secondary Tab - Education Screen
The secondary tab of the Education screen contains information that is unique to your institution.
With appropriate permissions (i.e., membership in the group carsprog), you can add fields, labels, and text to this tab. Note that your secondary tab may have a different name, depending on the setup at your institution.
Most of the information on this tab resides in your database in the ed_rec.
See also:
ID Information Education Education List
Secondary Tabs in Human Resources Administration Customizing Screens in Human Resources Administration