Purpose
The Position Management screen contains information about a specific occupation or position at your institution.
Access
Access the Position Management screen by selecting Position from the menu bar, and then selecting Position Management from the command menu that appears.
Contents
The Position Management screen contains regions that maintain the following types of information.
Position Position List Secondary Tab See also:
Creating a Position
Position - Position Management Screen
The Position region of the Position Management screen enables you to view or enter information about the positions at your institution. The system can support as many positions as necessary for each employee. This region becomes active when you click Add or Update on the toolbar.
The Position region contains the following fields:
Position Control No. - The code or codes associated with the position. The field(s) are alphanumeric. A macro in macros/user/hr controls the composition of each institution's PCN number. Jenzabar suggests you consider your reporting requirements (especially for IPEDS reporting) as you construct your PCNs.
Description - The description associated with the Position Control Number (PCN).
Supervisor ID - The ID number of the supervisor for this position. Click the Lookup button to query the ID, if desired.
Note: The name associated with the ID appears to the right of the Lookup button in a display-only field.
Lookup Button - A button that, when clicked, displays the ID lookup window so you can query for the ID of the supervisor.
Active Date - The date (mm/dd/yyyy) on which the position becomes active. Click on the arrow next to the field to view a calendar from which you can select a date.
Compensation Plan - The optional plan that defines the rules for compensating employees who hold the position.
Inactive Date - The date (mm/dd/yyyy) on which the position becomes inactive. Leave this field blank if the position does not have an expected end date. Click on the arrow next to the field to view a calendar from which you can select a date.
Adj. Excl. Code/Description - The adjustment exclusion code (as defined in the Adjustment Exclusion table in Human Resources Maintenance) that designates one or more adjustments for which the position is not eligible.
Pay Group: - The salary cycle to which the position relates (e.g., MO for monthly payment). Click on the arrow next to the field in the Position Information region to view and select from a list of valid values.
Office - The location of the workstation to which the position relates or the area of the campus offering the position. Valid values for this field come from the Office table (ofc_table). Click on the arrow next to the field in the Position Information region to view and select from a list of valid values.
EEO Code - The EEOC-defined code associated with the position. Click on the arrow next to the field in the Position Information region to view and select from a list of valid values from the Primary Occupation table.
Comment - Text about the position. The text can be as long as desired and may include, for example, a job description. To enter comments, click in the field and then type the information.
You can use the standard cut, copy, and paste commands available in Windows.
See also:
Position List Secondary Tab
Using Table Lookup in Human Resources Administration Using the Calendar in Human Resources Administration Position List - Position Management Screen
The Position List region lets you view and select information about the positions at your institution.
When the Position List appears, you can select a row of the grid and cause the information from the grid to fill the Position region in the top part of the screen.
Note: The grid is for selection and viewing purposes only. To change or add information, you must use the Position region of the screen.
The grid does not appear if you have not yet identified any positions.
The Position List contains the following columns:
(Position Control Number) - The code associated with the position. This field is alphanumeric.
Pay Group - The salary cycle to which the position relates (e.g., MO for monthly payment).
Description - The description associated with the Position Control Number (PCN).
Office Code - The location of the workstation to which the position relates or the area of the campus offering the position. Valid values for this field come from the Office table (ofc_table).
Active Date - The date (mm/dd/yyyy) on which the position becomes active.
Inactive Date - The date (mm/dd/yyyy) on which the position becomes inactive.
Compensation Plan - The optional plan that defines the rules for compensating employees who hold the position.
EEO Code - The EEOC-defined code associated with the position.
In addition, the Position List region contains the following elements that are not part of the grid:
Lookup - A field into which you can enter the first characters of a Position Control Number to help you retrieve it from the grid more easily and quickly. As you type the initial characters of the number into the field, the grid display changes to show the Positions that have the initial
characters you have typed.
Funding Button - A command button that displays the Position Funding screen.
Benefits Button - A command button that displays the Benefits Selection window.
Qualifications Button - A command button that displays a window into which you can designate up to three qualifications or job requirements for the position. These qualifications become the default requirements for open jobs you define on the Job Openings screen.
See also:
Position Secondary Tab Using Grids
Secondary Tab - Position Management Screen
The secondary tab of the Position Management screen contains information that is unique to your institution. With appropriate permissions (i.e., membership in the group carsprog), you can add fields, labels, and text to this tab. Note that your secondary tab may have a different name, depending on the setup at your institution.
Most of the information on this tab resides in your database in the pos_table.
See also:
Position Position List
Secondary Tabs in Human Resources Administration Customizing Screens in Human Resources Administration