Purpose
The Image Management screen displays information about database records associated with an employee. The database records can store any type of image or information, including sound, text, documents, or pictures. Using this screen, you can maintain and retrieve an unlimited number of associated records. The Image Management screen maintains this information in a grid.
Access
Access the Image Management screen by selecting Demographics from the menu bar, and then selecting Images from the command menu that appears. When the Select Image pop-up window displays, select Manage Images. You must have carsprog (or similar) permissions to access the Image Management screen.
Contents
The Image Management screen contains regions that maintain the following types of information:
ID Information Image
Image List Secondary Tab See also:
Maintaining Images for Applicants or Employees ID Information - Image Management Screen
The ID Information region identifies the key information about an employee so you can ensure you are using the records for the correct individual. The information in the ID Information region is unique for every individual on your database. You can perform queries by selectively entering data in the fields in this region, or by using the ID Lookup feature.
The ID Information region contains the following elements:
ID# - The system-generated number associated with the employee. The system assigns an ID number to every individual or organization on the database.
Name - The name of the employee, in the format Last, First Middle (e.g., Smith, Mary Jo). You can enter an unlimited number of middle names.
SS# - The social security number of the employee. You must insert the dashes (-) in the number where needed.
ID Lookup Button - A command button that displays the ID Lookup screen.
See also:
Image Image List Secondary Tab
Performing a Query in Human Resources Administration
Image - Image Management Screen
The Image region lets you view or enter information about a type of file or record you want to associate with an employee. The file can be any type, including pictures, sounds, documents, or scanned images. You can add or update information about an employee’s associated files in this region of the Image Management screen. This region becomes active when you click Add or Update on the toolbar.
Note: You can use the Calendar option to complete the date field in the region.
The Image region contains the following fields:
Image Class - An eight-character code for the type of image (e.g., PHOTO, RESUME, or APPLIC), as defined in the Images table. Click on the arrow next to the field to view and select from a list of valid values.
(Image Class Description) - The display-only description associated with the Image Class, as defined in the Images table.
Description - A description of the image (e.g., front view, curriculum vitae, from hire-me.com).
Add Date - The date (mm/dd/yyyy) on which you added the image to your system. Click on the arrow next to the field to view a calendar from which you can select a date.
Get Image Button - A command button that, when clicked, displays a browse window in which you can locate the particular file you want to associate with the employee.
See also:
ID Information Image List Secondary Tab
Using Table Lookup in Human Resources Administration Using the Calculator in Human Resources Administration Image List - Image Management Screen
The Image List region enables you to view and select information about the files that are associated with an employee. The files can be any format supported by the software at your institution. The file information appears on a grid.
When the grid appears, you can select a row of the grid and cause the information from the grid to fill the Image region in the top part of the screen. Click View Image to display the image, using the appropriate PC software installed on your system.
Note: The grid is for selection and viewing purposes only. To change or add information, you must use the Image region of the screen.
The grid does not appear under the following circumstances:
• If you have not yet queried and selected an employee ID
• If the selected ID does not have associated files
The Image List region contains the following columns and command buttons:
Image Class - An eight-character code for the type of image (e.g., PHOTO, RESUME, or APPLIC), as defined in the Images table.
Description - A description of the image (e.g., front view, curriculum vitae, from hire-me.com).
Add Date - The date (mm/dd/yyyy) on which you added the image to your system.
View Image Button - A command button that, when clicked, opens the selected image. To open the image, HR Image Management uses the PC program you have designated for use with the image type. For example, you might open a .bmp file (bitmap picture) in Paint, a .doc file (document) in MS Word, or a .wav file (sound ) in Windows Media Player.
See also:
ID Information Image
Secondary Tab Using Grids
Secondary Tab - Image Management Screen
The secondary tab of the Image Management screen contains information that is unique to your institution. With appropriate permissions (i.e., membership in the group carsprog), you can add fields, labels, and text to this tab. Note that your secondary tab may have a different name, depending on the setup at your institution.
Most of the information on this tab resides in your database in the hrimages_rec.
See also:
ID Information Image
Image List
Secondary Tabs in Human Resources Administration Customizing Screens in Human Resources Administration