Table information appears in grid format. This format enables you to view columns and rows in the table or record set at a glance. You can then select one row of available data and modify the fields in the top region of the screen.
You can also rearrange the grid columns on your display, and sort on any of the columns in the grid.
To view all the information in a grid, use the scroll bars at the bottom or at the right of the grid region. To select a row of information from the grid, click on the column of gray buttons at the left of the grid, highlighting the row.
The following example of a grid shows the column of gray buttons on the left side of the grid. Use these buttons to highlight and select data.
When the cursor changes from the standard white arrow to a black arrow, you can highlight and select the row.
See also:
Reorganizing and Sorting Grid Columns Locating and Entering Table Information Updating Records
Adding Records
Grid Selection Buttons
Buttons at the right end of each row of the grid that enable you to select that row, cause the program to display the selected information in the region above the grid, and enable you to modify the information in the top region.
Grid Titles
Headings for the columns in a grid. The grid titles will match the field names in the top region of the screen.
Grid Contents
Data that fills the grid. Each row represents a record or a single data grouping (e.g., all the information for a particular record in the table), and each column contains a particular field (e.g., all the codes or descriptions).
Changing the Layout of Grids
You can make the following changes to the layout of grid columns and rows on the Human Resources Maintenance screens.
• Change the order of grid columns
• Change the standard row height
• Change the length of each individual cell See also:
Reorganizing and Sorting Grid Columns Resizing Grid Rows and Columns Reorganizing and Sorting Grid Columns
You can modify the sequence and sorting of any grid in Human Resources. This type of
modification includes dragging and dropping columns from one position to another, swapping two column locations, and sorting data in the grid (either ascending or descending) based on values in any column.
To drag and drop columns:
Click on the column heading you want to move, and drag the heading to the desired location. You can change the columns’ positions as many times as desired.
To swap two column locations:
Click a column heading. The column’s contents are highlighted and a selection arrow appears next to the heading. Click the arrow to view all the available column names. Choose the column name that you wish to move to this particular position. The new column will appear in this position, and the original column will appear in the vacated position.
To sort data:
Click on a column heading. All the data in the grid will sort in ascending order based on the values in the selected column. Click on the column heading a second time to sort the data in descending order.
Note: Based on your preferences, you can save the format of each grid so that each time you open a specific screen, its grid will be the same as the last time you used it. For more information, see Saving Changes to Grid Columns.
See also:
Using Grids in Human Resources Maintenance Saving Changes to Grid Columns
Resizing Grid Rows and Columns
You can change the height and width of the rows and columns in a grid. When you change the height of one row in the grid the other rows will be automatically resized to the same height.
However, you can resize the width of each column individually.
To change the height of the rows in the grids:
1. Position your cursor on the column of gray buttons on the left side of the grid.
2. Drag the cursor to the top or bottom of the button at the grid line on the row you want to resize.
3. When the cursor becomes a double arrow hold down the mouse button and drag the grid line until the row is the desired size.
4. Release the mouse button.
To change the width of the columns in the grids:
1. Position your cursor on the right gridline of the column heading that you want to resize.
2. When the cursor becomes a double arrow click and drag the gridline until the column is the desired size.
Saving Changes to Grid Columns
You can rearrange or change the size of grid columns according to your own needs, as described in Resizing Grid Rows and Columns and Reorganizing Grid Columns. To keep your changes so they will display the next time you open the screen:
1. Select File, and then select Setup.
2. From the Setup dropdown, select Display. The Display Preferences window appears.
3. Click the Remember Grid Layouts checkbox to place a checkmark in the box, and then click Close.
Notes:
• Display options are controlled by user and by PC. For example, if two users use the same PC, they can set their grid displays independently of each other. However, if one of the users uses a different PC on which he/she has not performed any grid changes, all grid columns will display in their default size and order.
• If the Remember Grid Layouts checkbox is not checked, the grid will revert to its default display the next time the user(s) open the screens.
See also:
Setting Up Preferences Resizing Grid Columns
You can change the width of the columns in Human Resources grids. Position your cursor on the gridline to the right of the column heading you want to resize. When the cursor becomes a double arrow, click and drag the gridline until the column is the desired width.