PHILIPPINE NAVY CITIZEN S CHARTER

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PHILIPPINE NAVY

CITIZEN’S CHARTER

Version 2-2019

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PHILIPPINE NAVY

CITIZEN’S CHARTER

Version 2-2019

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I. Mandate

The Philippine Navy (PN) shall be responsible for the naval defense of the Philippines.

II. Vision

By 2020, we shall be a strong and credible Navy that our maritime nation can be proud of.

III. Mission

To organize, train, equip, maintain, develop, and deploy forces for prompt and sustained naval and maritime operations to accomplish the AFP mission.

IV. Service Pledge

The Philippine Navy commits to:

 Advocate for the adoption of effective government practices for efficient gov-ernment service delivery and prevention of graft and corruption;

 Follow the guidelines and policies as mandated by Republic Act 11032 (An Act Promoting Ease of Doing Business and Efficient Delivery of Government Services) and Republic Act 9485 (Anti-Red Tape Act of 2007) to help eradi-cate the graft and corruption practices act within the organization;

 Enforce its mandate that civil authority shall always be supreme and carry out its obligation to protect and serve the civilians in all aspects which includes fast and reliable service to its personnel whether military or civilian;

 Implement the Core Values in its dealings and transactions with its employees, other government agencies, other business entities and public in general;

 Promote the implementation of simplified requirements and procedures that will reduce red tape and expedite business and non-business related transac-tions;

 Provide assistance to the public in filing and investigating complaints against erring employees and/or officials for non-compliance to RA 11031; and

 To attend all applicants or requesting parties who are within the premises of the office prior to the end of official working hours and during lunch break.

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V. LIST OF SERVICES

HEADQUARTERS PHILIPPINE NAVY (STAFF SUPPORT)

EXTERNAL SERVICES 1

N2 CLEARANCE (CIVILIAN EMPLOYMENT) 2

REQUEST FOR DECAL CLASS “C” 3

PROCESSING OF REQUEST FOR ACCOMMODATION OF OTHER UNIFORMED PERSONNEL’S TO PN CAREER AND SPECIALIZATION COURSES

4 PROCESSING OF REQUEST FOR ON-THE-JOB TRAINING

(OJT) AND RESEARCH ACTIVITIES AT PN UNITS AND HPN STAFF OFFICES

5

PROVIDING FUNERAL SERVICES 8

UTILIZATION OF THE SERVICES OF PN PERFORMING

GROUPS 10

HEADQUARTERS PHILIPPINE NAVY (STAFF SUPPORT)

INTERNAL SERVICES 12

APPROVAL OF BASE FACILITIES REPAIR AND

MAINTE-NANCE 13

AVAILABILITY OF PN ASSETS (FOR REQUEST DIRECTLY

FILED TO PN) 15

AVAILABILITY OF PN ASSETS (FOR REQUEST ALREADY

APPROVED BY HIGHER AUTHORITY) 16

CERTIFICATION OF NO MONETARY ACCOUNTABILITY

FOR RETIREMENT OR SEPARATION FROM SERVICE 17

COMMAND CLEARANCE (COMPLETE BACKGROUND

IN-VESTIGATION) 18

COMMAND CLEARANCE (RECORD CHECK) 19

GRANTING OF PERMISSION TO UNDERGO THE AFP SCHOLARSHIP PROGRAM UNDER SECTION 22K OF THE NATIONAL DEFENSE ACT OF 1935

21 GRANTING OF PERMISSION TO STUDY AFTER OFFICE

HOURS 23

GRANTING OF PERMISSION FOR THE EXTENSION OF THE AFP SCHOLARSHIP PROGRAM UNDER SECTION 22K OF THE NATIONAL DEFENSE ACT OF 1935

26 HANDLING OF COMPLAINTS/GRIEVANCES/CONCERNS

SENT THROUGH E-BOX 28

INSPECTION OF DELIVERED ITEMS AND POST REPAIR

INSPECTION 31

ISSUANCE OF CLASS 3 SUPPLIES (PETROLEUM, OILS

AND LUBRICANTS) 33

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EXPLO-ISSUANCE OF CLEARANCE FROM MONETARY

AC-COUNTABILITY 38

ISSUANCE OF GOODS, SUPPLIES AND CCIE 39

ISSUANCE OF MISSION ORDERS 41

ISSUANCE OF NAVAL PROVOST MARSHAL CLEARANCE 43

ISSUANCE OF NAVAL SAFETY CERTIFICATION/

CLEARANCE 45

ISSUANCE OF NOTICE OF TRANSFER ALLOCATION (NTA) 47

ISSUANCE OF OTNIG CLEARANCE 49

ISSUANCE OF PROPERTY ACCOUNTABILITY

CLEAR-ANCE/ CERTIFICATION 51

LIAISING OF APPLICATION OF COMMISSION OF HUMAN

RIGHTS CLEARANCE (CHR) 53

N2 CLEARANCE (COMPLETE BACKGROUND

INVESTIGA-TION) 55

N2 CLEARANCE (RECORD CHECK) 56

N2 CLEARANCE FOR CIVILIAN HR PROMOTION 57

N2 CLEARANCE FOR REQUEST TO MARRY (BOTH AFP

MEMBERS) 58

N2 CLEARANCE FOR REQUEST TO MARRY (WITH A

CI-VILIAN PROSPECTIVE SPOUSE) 60

PHILIPPINE NAVY ASSISTANCE SYSTEM (PNAS) 61

PRE-AUDIT OF COLLATERAL CLAIMS 64

PRE-AUDIT OF COMMUTATION AND FOREIGN TRAVELS 66

PROCESSING OF ACCOMMODATION OF PN OFFICERS TO BASIC AND ADVANCE SPECIALIZATION COURSES CONDUCTED BY GHQ, AFP AND OTHER AFP MAJOR SERVICES

69 PROCESSING OF APPLICATION FOR INITIAL

DESIGNA-TION AS FUND ACCOUNTABLE OFFICER 71

PROCESSING OF APPLICATION FOR RE-DESIGNATION

AS FUND ACCOUNTABLE OFFICER 75

PROCESSING OF COLLATERAL CLAIMS 80

PROCESSING OF FUNDS FOR LOGISTICAL

REQUIRE-MENTS 82

PROCESSING OF HOUSING APPLICATION 84

PROCESSING OF LEAVE RECORDS 85

PROCESSING OF MILITARY ID 86

PROCESSING OF PNCCS 87

PROCESSING OF SOI 88

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PROCESSING OF THE APPROVAL AND ISSUANCE OF TRAVEL AUTHORITY AND TRAVEL VISA FOR PN PER-SONNEL TO UNDERGO FOREIGN SCHOOLING

90 PROCESSING OF THE ISSUANCE OF ACCREDITATION

ORDERS OF OFFICERS FOR THEIR NCSC AND CGSC-EQUIVALENT FOREIGN PROFESSIONAL MILITARY EDU-CATION (PME) COURSES

93 PROVIDE INFORMATION AND COMMUNICATIONS

TECH-NOLOGY (ICT) RELATED SERVICES; 95

PROVIDE PHILIPPINE NAVY VIDEO

TELE-CONFERENCING (PNVTS) SERVICE; 96

RELEASING OF FUNDS THROUGH SUB-ALLOTMENT

AD-VICE (SAA) 97

REQUEST AMENDMENT OF CONTRACT 99

REQUEST FOR CERTIFIED TRUE COPY OF SALN 101

REQUEST FOR DECAL CLASS A 103

REQUEST FOR DECAL CLASS B 104

REQUEST FOR OMBUDSMAN-MOLEO CLEARANCE 105

REQUEST FOR SALN CERTIFICATE 108

REQUEST FOR SUSPENSION/EXTENSION OF CONTRACT 112

REQUEST FOR APPROVAL OF NOTICE OF AWARD 113

REQUEST FOR APPROVAL OF NOTICE TO PROCEED 115

REQUEST OF FUNDING FOR INFORMATION

COMMUNI-CATIONS TECHNOLOGY (ICT) PROJECTS 119

VEHICLE MAINTENANCE 121

VERIFICATION AND/OR CORRECTION OF ENTRIES IN

CASES OF DISCREPANCIES IN RECORDS 122

MANILA NAVAL HOSPITAL AND CAVITE NAVAL HOSPITAL

EXTERNAL SERVICES

125

ADMISSION OF PATIENT WITH ELECTIVE PROCEDURE 126

ADMISSION OF PATIENTS EMERGENCY ROOM – OBS

AND DIFFERENT WARDS 128

AVAILMENT OF PHARMACY SERVICES (DISPENSING

PRESCRIPTION FOR IN-PATIENT 129

AVAILMENT OF PHARMACY SERVICES (DISPENSING

PRESCRIPTION FOR OUT-PATIENT) 131

BILLING SERVICES 132

CONDUCT OF ELECTROCARDIOGRAPHY (ECG) FOR OUT

-PATIENT AND IN PATIENT 133

CONDUCT OF HUMAN IMMUNODEFICIENCY VIRUS (HIV)

TESTING 134

CONDUCT OF NEURO-PSYCHIATRIC EXAMINATION/

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CONDUCT OF NEUROPSYCHIATRIC EXAMINATION/

PHYSICAL (APPLICANTS) 142

CONDUCT OF TREADMILL EXERCISE STRESS TEST (TST)

FOR OUT-PATIENT AND IN PATIENT 148

CONDUCT RADIOLOGIC IMAGING PROCEDURES FOR IN

PATIENT/OUT-PATIENT 149

CONDUCT ULTRASOUND IMAGING PROCEDURES FOR IN

PATIENT/OUT-PATIENT 151

CONSULTATION OF PATIENT EMERGENCY ROOM 153

CONSULTATION OF PATIENT INTERNAL MEDICINE

SPE-CIALTY CLINIC 157

CONSULTATION OF PATIENT OBSTETRICS AND

GYNE-COLOGY SPECIALTY CLINIC 159

CONSULTATION OF PATIENT PEDIATRIC SPECIALTY

CLINIC 162

CONSULTATION OF PATIENT SURGICAL SPECIALTY

CLIN-IC 163

CONSULTATION OF PATIENT TUBERCULOSIS DOTS

CLIN-IC 165

CONSULTATION OUT-PATIENT SECTION FOR RETIRED

MILITARY PERSONNEL/ AUTHORIZED CIVILIAN 168

CONSULTATION OUT-PATIENT SECTION OF ACTIVE MILI-TARY PERSONNEL, THEIR DIRECT DEPENDENTS AND PHILIPPINE NAVY CIVILIAN HUMAN RESOURCE

170 DISCHARGE OF PATIENT AFTER MINOR SURGICAL

PRO-CEDURE 172

DISCHARGE OF PATIENT DIFFERENT WARDS OF MILI-TARY, DIRECT DEPENDENTS AND PHILIPPINE NAVY CI-VILIAN HUMAN RESOURCE

174 DISCHARGE OF PATIENT DIFFERENT WARDS OF

RE-TIRED MILITARY PERSONNEL AND AUTHORIZED CIVILIAN 174

MANDATORY SCREENING OF DANGEROUS DRUG SER-VICES FOR MILITARY AND PHILIPPINE NAVY CIVILIAN HU-MAN RESOURCE

178 MEDICAL EVACUATION/ PATIENT TRANSFER FOR PN

PERSONNEL AND THEIR DIRECT DEPENDENTS, PHILIP-PINE NAVY CIVILIAN HUMAN RESOURCE AND CIVILIANS

181 PREPARATION AND TRANSMITTAL OF BIRTH

CERTIFI-CATE 182

PREPARATION AND TRANSMITTAL OF DEATH

CERTIFI-CATE 183

PROVISION FOR PHYSICAL MEDICINE AND

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RECEIVING, PROCESSING AND RELEASING OF

LABORA-TORY RESULTS 186

REQUEST FOR BLOOD ASSISTANCE FOR IN-PATIENT 188

RETRIEVAL OF PATIENT HEALTH RECORDS AT RECORDS SECTION FOR CONSULTATION (ACTIVE MILITARY PER-SONNEL/ PHILIPPINE NAVY CIVILIAN HUMAN RESOURCE/ MILITARY PERSONNEL DEPENDENT)

189

RETRIEVAL OF PATIENT HEALTH RECORDS AT RECORDS SECTION FOR CONSULTATION (RETIRED MILITARY PER-SONNEL/ AUTHORIZED CIVILIAN

190

1301ST AND 1304TH PN DENTAL DISPENSARY

COSMETIC TREATMENT 194

DENTO-ORAL EXAM 195

ENDODONTIC TREATMENT – “ROOT CANAL TREATMENT” 197

MINOR SURGERY 199

ORAL PROPHYLAXIS 201

ORTHODONTIC TREATMENT – “BRACES” 203

PERIODONTAL SURGICAL TREATMENT 204

PROSTHODONTIC PROCEDURE 206

PROSTHODONTIC TREATMENT PROCEDURE 207

RESTORATIVE PROCEDURE – “PASTA” 209

SPECIAL SURGICAL PROCEDURE 211

NAVY PERSONNEL MANAGEMENT CENTER

RECRUITMENT PROCESS FOR OFFICERS 215

RECRUITMENT PROCESS FOR ENLISTED PERSONNEL 218

RECRUITMENT PROCESS FOR CIVILIAN HUMAN

RE-SOURCE 221

NAVAL EDUCATION TRAINING AND DOCTRINES COM-MAND

CONDUCT OF OFFICERS CANDIDATE COURSE 226

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NAVAL RESERVE COMMAND

ENLISTMENT IN THE NAVAL RESERVE FORCE (HAVE

NOT YET UNDERGONE PRE-ENTRY TRAINING) 231

ENLISTMENT IN THE NAVAL RESERVE FORCE

(APPLICANTS GRADUATE OF BASIC CITIZENS MILITARY

TRAINING) 234

PHILIPPINE NAVY FINANCE CENTER

ELECTRONIC LOAN ENDORSEMENT 239

COLLECTION AND DEPOSIT 240

ISSUANCE OF CERTIFICATE OF LAST PAYMENT 241

ISSUANCE OF CERTIFICATE OF REMITTANCE 243

ISSUANCE OF CERTIFICATE OF SUBSTITUTED FILING OF

TAX WITHHELD 244

ISSUANCE OF CERTIFICATION OF SAME PERSON 245

REGULAR PAYROLL PROCESSING 246

NAVAL LOGISTICS CENTER

AMMUNITION AND EXPLOSIVES ISSUANCE 250

DISPOSAL PROCESS OF UNSERVICEABLE AND

OBSO-LETE EQUIPMENT 252

ISSUANCE OF 72-100 ITEMS 254

PETROLEUM, OIL, and LUBRICANT PRODUCTS (POL)

IS-SUANCE 255

SUPPLY DISTRIBUTION DIVISION (SDD) ISSUANCE 256

NAVAL INFORMATION AND COMMUNICATION TECHNOL-OGY

C3 MOBILE REPAIR TEAM/TECHNICAL ASSISTANCE TO

PN UNITS 260

PUBLIC ADDRESS SYSTEM (PAS) SERVICES 261

SATELLITE PHONE SERVICES 262

TECHNICAL ASSISTANCE FOR CYBER SECURITY

SER-VICES 262

TECHNICAL ASSISTANCE FOR INFORMATION SYSTEMS

SERVICES 264

VIDEO TELECONFERENCING (VTC) SERVICES 265

CIVIL MILITARY OPERATIONS GROUP

EXTERNAL 266

PROCESSING OF REQUEST FOR THE CONDUCT OF CIVIL

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HEADQUARTERS PHILIPPINE NAVY

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1. N2 Clearance (Civilian Employment)

To process and issue N2 Clearance for those applying for civilian Em-ployment

Office or Division: Office of the AC of NS for Intelligence, N2 Classification: Highly Technical

Type of Transaction: Government to Citizen (G2C) Who May Avail: All civilian individuals

CHECKLIST OF REQUIREMENTS: WHERE TO SECURE:

Letter request (1 original copy) NPMC / Staff Intelligence Offices, PN

Personal History Statement with sketch of residence and 2x2 ID picture (1 original copy)

NPMC / Staff Intelligence Offices, PN

Clearance Certificate Form (1 original copy) Staff Intelligence Offices, PN Brgy; Mayor‟s; Police; MTC and RTC

Clear-ance (1 original copy)

Barangay Hall; Mayor‟s office; Police Station; Municipal Trial Court office and Regional Trial Court office Result of Drug Test (1 Original copy) Any DOH accredited drug testing

center

CLIENT STEPS AGENCY ACTION FEES

TO BE PAID PRO-CESSING TIME PERSON RESPON-SIBLE 1. Submit all requirements at NPMC / SIOs, PN 1. NPMC will endorse the request to O/N2

None 2 Working

days

PICs

2. Wait for the result of N2 Clearance

2. O/N2 will transmit the request at CNISF for the conduct of Com-plete Background Inves-tigation (CBI). None 2 Working days PIC Clear-ance Sec-tion, N2

2.1 NISF will conduct CBI. The result of CBI will be the basis in the issuance of N2 Clear-ance. None 20 Work-ing days PIC, CIG, NISF

2.2 Once the result of CB1 received, N2 will issue Clearance None 2 Working days PIC, Clear-ance Sec-tion, N2 2.1 Verify that clearance will be incorporated to his employ-ment application 2.1 The issued N2 Clearance will be transmitted and re-lease to the back to NPMC / SIOs None 2 Working days PIC, Clear-ance Sec-tion, N2

TOTAL None 28

Work-ing days N2 Clearance under Multi-Stage Process

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Office or Division: Office of the AC of NS for Intelligence, N2

Classification: Simple

Type of Transaction: Government to Citizen (G2C) Who May Avail: All citizen

CHECKLIST OF REQUIREMENTS: WHERE TO SECURE: Filled out application form (1 original

copy)

Clearance Section, O/N2 / Staff Intelligence Offices, Philippine Navy

The application form should duly endorsed by any active PN Officer (any rank)

Any active PN Officer 2x2 colored ID picture (1 original

copy) Applicant

Vehicle‟s Official Receipt (1 photo-copy)

Applicant Vehicle‟s Certificate of Registration

(1 photocopy) Applicant

In case the vehicle is not registered to the applicant, a copy of notarized deed of sale (1 photocopy)

Applicant

CLIENT STEPS AGENCY

AC-TION FEES TO BE PAID PROCESSING TIME PERSON RESPON-SIBLE 1. Submit ap-plication form with require-ments at the Office N2 Clearance 1. Screening and processing of de-cal application

None 30 Minutes PIC Project

Hawkeye

2. Payment of decal

2. Endorsed to Branch OIC for approval

Php 505.00 15 Minutes PIC Project Hawkeye 3. Prepare the

vehicle for is-suance of de-cal

3. The decal will be pasted on the windshield of ve-hicle

None 15 Minutes PIC Project

Hawkeye

Php 505.00 1 Hour TOTAL

2. Request for Decal Class “C”

To process the application for Decal (Type C) of civilian individual who will enter the PN Camps/Installations

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3. Processing of Request for Accommodation of Other

Uniformed Personnel’s to PN Career and Specialization

Courses

Assistance is given to other Uniformed Personnel requesting for accom-modation to PN Career and Specialization Courses conducted by the different PN Education and Training Units (ETUs) as part of their com-petency enhancement and professional development.

Office or Division Office of the Assistant Chief of Naval Staff for Education _{and Training, N8, Headquarters Philippine Navy} Classifications Highly Technical

Type of

Transac-tions Government to Government (G2G)

Who May Avail Uniformed Personnel from the Philippine Army (PA), Philip-pine Air Force (PAF), Philippine National Police (PNP), and Philippine Coast Guard (PCG)

Checklist of Requirements: Where to Secure:

1. Commanding General‟s Recommen-dation/Endorsement Letter (with details of Person of Contact [POC]) (1 original copy)

Office of the Commanding General thru the Office of the Education and Train-ing Staff (G8 for PA; A8 for PAF; Direc-torate for Human Resource and Doc-trine Development for PNP; and CG12 for PCG)

2. Complete List of Uniformed Personnel to be Accommodated (1 original copy)

3. Drug Test Result (1 photocopy) Any DOH-Accredited Drug Testing Center

Client Steps Agency Action Fees To be Paid Processing Time Person Respon-sible 1. Submit docu-mentary re-quirements to O/N8 Message Center

1. Check the complete-ness of the submitted

documents None 5 Minutes

O/N8 Duty Admin or Office Watch Per-sonnel 1.1. Secure an acknowledgment receipt for the

submitted docu-ments

Provide subject per-sonnel with an ac-knowledgment receipt for the submitted com-plete documents None 1 Minute POIC, Lo-cal Training Branch, O/ N8

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4. Processing of Request for On-the-Job Training (OJT) and

Re-search Activities at PN Units and HPN Staff Offices

Assistance is given to students requesting for permission to undergo OJT or con-duct research activities at PN Units and HPN Staff Offices as part of their academic requirements, as well as government employees requesting for permission to con-duct research activities as part of their program and project proposals. Permission to conduct such activities within the PN is subject to existing security policies and camp regulations.

2. Wait for the notification from the office regarding the completion of the appropriate actions to the request 2. Draft corresponding letter to the concerned PN Education and Training Unit (ETU) thru the Unit 8s for the request None 2 Hours POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 2.1. Endorse the

re-quest letter to the PN Unit 8s

None 2 Working _days N8

Dispatch to concerned of-fice – Admin Branch, O/N8 2.2. Monitor the

appro-priate actions taken by concerned PN Unit 8s

for the request _None 5 Working

days POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 3. Obtain a

copy of the re-sponse letter for the request

3. Inform requesting party in writing regard-ing the approval or dis-approval of the request

for accommodation _None 2 Working

days POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 N8 TOTAL None 9 Working Days, 2 Hours, and 6 Minutes

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Office of the Assistant Chief of Naval Staff for Education and Training, N8, Headquarters Philippine Navy

Classifications Highly Technical

Type of Transac-tions

Government to Citizen (G2C)

Government to Government (G2G)

Who May Avail Civilian Students and Government Employees

Checklist of Requirements: Where to Secure: For Civilian Students (OJT and Research Activities)

1. Request Letter duly endorsed by Course Professor/Instructor or College/Department Dean (1 original copy)

Course Professor/Instructor; or Col-lege/Department Dean

2. School/University Certification of Latest Academic Standing for the requesting party (1 original copy)

College/Department Dean; or School/University Registrar 3. Course Curriculum (1 certified true copy) College/Department Dean; or

University Registrar 4. OJT Concept/Research Proposal (1

certi-fied true copy) Requesting Party; certified by the Course Professor/Instructor

For Government Employees (Research Activities)

1. Request Letter duly endorsed by Unit Commander thru Unit 8s; or Department/ Director Head (1 original copy)

Unit Commanders thru Unit 8s; Hu-man Resource Department; or their equivalent

2. Personal Letter from the requesting party

(1 original copy) Requesting party

3. Certificate of Employment of requesting party (1 original copy)

Unit 1s; Human Resource Depart-ment; or their equivalent

4. Research Proposal (1 certified true copy) Requesting Party; certified by the Office/Unit/Department Head 5. Approved Clearance(s) from HHQS to

conduct research (1 original copy) CSAFP (thru J2/J5/J8)

Client Steps Agency Action

Fees To be Paid Processing Time Person Respon-sible 1. Submit docu-mentary re-quirements to O/N8 Message Center

1. Check the completeness of the submitted docu-ments None 6 Minutes O/N8 Duty Admin or Office Watch Per-sonnel 1.1. Secure an acknowledg-ment receipt for the

1.1. Provide requesting party with an acknowledg-ment receipt for the sub-mitted complete docu-ments None 1 Minute POIC, Lo-cal Training or RDD Branch, O/ N8

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1.2. Endorse submitted documents to Chief, Local Training Branch or Re-search and Doctrines De-velopment (RDD) Branch, O/N8 for appropriate action

None 3 Minutes POIC, Lo-cal Training or RDD Branch, O/ N8 2. Wait for the

notification from the office re-garding the completion of the appropriate actions to the request

2. Draft corresponding let-ter/Disposition Form (DF) endorsing the request to the concerned PN Unit/ HPN Staff Office None 2 hours POIC, Lo-cal Training or RDD Branch, O/ N8 Chief, Local Training or RDD Branch, O/ N8

2.1. Endorse the request letter or DF to the PN Unit 8s or HPN Staff for

appro-priate action None 2 days

N8 Dispatch to concerned office – Ad-min Branch, O/N8

2.2. Monitor the appropri-ate actions taken by con-cerned PN Unit 8s or HPN Staff Offices for the re-quest, with the

concur-rence of Unit 2s or N2 None 7 days

POIC, Lo-cal Training Branch, O/ N8 Chief, Local Training Branch, O/ N8 3. Obtain a copy of the response letter for the re-quest

3. Inform requesting party regarding the approval or disapproval of the request

None 2 days POIC, Lo-cal Training or RDD Branch, O/ N8 Chief, Local Training or RDD Branch, O/ N8 TOTAL 11 days, 2 hours, and 10 minutes

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Office or Division: AC of NS for RRA, N9 Classification: Simple

Type of Transaction: Government to Citizen (G2C)

Who May Avail: DECEASED RETIRED, HONORABLY SEPARATED,

RE-SERVISTS PN OFFICERS AND ENLISTED PERSONNEL AND OTHER PERSONS ENTITLED TO MILITARY HON-ORS AND SERVICES

Interment at Libingan ng mga Bayani

Directive from OJ9 (1 Photocopy) DCS for RRA, J9 Retirement Order/ Honorable

Dis-charge/ ADT Order within the Given Year. (1 Certified true copy)

Officers: OTAG/ EP: OTNA/ Reservist: NRC Adjutant

Statement of Service (SOS) (1 Certi-fied True copy)

NRD, OTAG Death Certificate (1 Photocopy) Hospital Interment outside LNMB:

Retirement Order/ Honorable /

Discharge/ ADT Order within the Giv-en year (1 Certified Copy

Officers: OTAG/ EP: OTNA/ Reservist: NRC Adjutant

Death Certificate (1 Photocopy) Hospital CLIENT

STEPS

AGENCY ACTION FEES TO

BE PAID PRO-CESSING TIME PERSON RESPON-SIBLE 1. Immediate Family or Rep-resentative: 1.1 Fill-up the Funeral Re-quest Form; and 1. Upon validation of the requirements; 1.1 Issue directives to PN Units based on their area of re-sponsibility (AOR) to act as Unit Primary Responsible (UPR) in providing the nec-essary funeral sup-port in accordance with SOP Nr 8 HPN

dtd 17 May 19

NONE 2 Working

Days _{Branch Per-} RPA sonnel,

ON9

6. PROVIDING FUNERAL SERVICES

Funeral services to retired, honorably separated reservist PN Officers and Enlisted Personnel and other persons entitled to military honors and services

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Attached/ sub-mit all the man-datory require-ments based on the above checklist.

2. Follow-up and monitor the unit concern

Total _None 2 Working days Note: Below are the number of days of Vigil Watchers shall be provided for:

Former FOIC: start of wake to date of interment

Flag Ranks:3 days but not more than 7 days before in-terment

O-6 and below: 3 days be-fore interment

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Office or Division: AC of NS for Civil Military Operations, N7

Classification: Complex

Type of Transaction: Government to Citizen (G2C) Government to Government (G2G) Government to Business (G2B)

Who May Avail: PN Military Personnel (for personal or sponsorship) PN Retired Military Personnel

Higher Headquarters Any Government Agencies Private Individuals/Organizations

CHECKLIST OF REQUIREMENTS: WHERE TO SECURE: N7 Office or

Letter Request (1 Original Copy)

MC7, PMC for PMC Combo

CB7, NCEBde for NCEBde Combo (SEABEES)

S7, BNS for PN Marching Band B7, NBC for PN Marching Band F7, PF for PHILFLT Combo CLIENT STEPS AGENCY AC-TION FEES TO BE PAID PROCESSING TIME PERSON RESPON-SIBLE 1. Submission of the Filled-Up Let-ter Request NLT 15 days prior the requested date

1. Accept the re-quest letter and subsequently coor-dinate with the Units/Office con-cerned for the availability of Band being requested.

None 2 Working Days Chief, Public Affairs Branch, N7

1.1 Notify the re-questing party if available or not. If available, discuss the protocols and related expenses to the client

None 10 Minutes POIC Public Affairs Branch, ON7

5. UTILIZATION OF THE SERVICES OF PN PERFORMING

GROUPS

The PN bands are organized primarily to perform for Command activities of the PN/AFP units and also upon request of the entities/organization (i.e. government agencies, PN personnel, retired PN personnel and other members of the AFP/PNP/PCG, retirees and reservists and private individual /organizations).

Performing Groups - Refers to a group of person staging of performances relating to art

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1.1 If concurs/ accepted the terms and condi-tions relative to the request of the Utilization of Band

1.1 Secure Clear-ance from Intelli-gence Office for the areas/locations that are under the influ-ence of threat groups.

None 2 Working days Chief, Public Affairs Branch, N7

1.2 If cleared, N7 shall recommend the approval to the Chief of Naval Staff. If approved, inform the request-ing party and band concerned of its approval

None 2 Working days POIC Public Affairs Branch ON7

2. Payment of required fees 3 days prior to the scheduled activi-ty

2. Assist and guide the client for the payment Please see the corre-sponding fees on the attached ma-trix

5 Minutes Nearest Na-vy Finance Service Unit (NFSU) 3. Provision of client feedback regarding the provided service 3. Guide client in filling up a form to evaluate the ser-vice

None 15 Minutes POIC, Public Affairs Branch, ON7 TOTAL 6 Working days, 30 Minutes Performing Group

Request from Government Agencies, Personal Request of Active and Retirees AFP/ PNP Personnel and Private Organizations

Request from PN Units, PN Active Personnel, DND and GHQ, AFP and other AFP units Retired PN Personnel Within Metro Manila (in Php) Outside Metro Ma-nila Within Met-ro Manila (in Php) Outside Metro Ma-nila Within Met-ro Manila (in Php) Outside Metro Ma-nila Any PN March-ing Band 12,000.00 18,000.00 3,500.00 6,000.00 5,000.00 9,000.00 Any PN Com-bo/Acoustic 7,000.00 13,000.00 2,000.00 4,000.00 3,500.00 6,000.00 Drum and

Bu-gle Team 12,000.00 18,000.00 3,500.00 6,000.00 5,000.00 9,000.00 PN Wind Or-chestra 40,000.00 46,000.00 25,000.00 31,000.00 27,000.00 33,000.00 PN Jazz En-semble 15,000.00 21,000.00 8,000.00 14,000.00 10,000.00 16,000.00 Payment of Additional 2,000.00 for a performance that exceeds 24 hours. Required Payment is used for

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lo-HEADQUARTERS PHILIPPINE NAVY

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1. Approval of Base Facilities Repair and Maintenance

(REF: AFP LLD Nr FI-0706 dated 11 December 2007, Preparation of Cost Estimates for Infrastructure Projects to be Undertaken by the AFP Corps of Engineer)

Repair and Maintenance of PN Base Facilities are funded under Maintenance and Other Operating Expenses (MOOE) of each PN unit. The O/N4 facilitates the ap-proval of the project with its Detailed Architectural and Engineering Plan (DAEP) & Bill of Materials and Cost Estimates (BOMCE).Upon approval, and with the O/ N4‟s directive, TNCE immediately releases the Construction Directive of the

fund-Office or Division Base Facilities, Ports Services and Utilities Branch, O/N4

Who May Avail All PN Units

CHECKLIST OF REQUIREMENTS: WHERE TO SECURE:

Request letter from the Unit and en-dorsed by the Commander (1 Origi-nal Copy)

From requesting unit DAEP & BOMCE (1 Original Copy) From requesting unit

Unit APP/APB (1 Photo Copy) Unit APB

ONFM concurrence (fund

chargea-bility) ONFM

CLIENT STEPS AGENCY AC-TION FEES TO BE PAID PRO-CESSING TIME PERSON RESPONSI-BLE 1. Submit request letter to O/N4 1. Received the request letter, stamped date of submission

None 5 Minutes Admin

Branch, mes-sage center 2. Receipt of

re-ceiving copy

2. Admin Br shall route said re-quest to BFPSU branch for ap-propriate action. If requesting unit has incomplete requirements, they will be ad-vised to submit

None 1 Hour BFPSU

Branch, OIC, Staff EP

(23)

2.1 Forward DAEP and BOMCE to TNCE for Evalu-ation

None 1 Day BFPSU OIC,

EXO and DN4

2.2 Wait for the

evaluated DAEP & BOMCE

None

6 days BFPSU

Per-sonnel 2.3 Prepare N4 initiated CNS DF to FOIC, PN for the approval of the proposed project and sig-nature on the DAEP and BOMCE None 5 hrs BFPSU Branch, OIC, EXO, DN4 and N4 2.4. Concur-rence of ONFM for the fund chargeability None 1 Working day D, ONFM 2.5 Signature of CNS on the DF to FOIC, PN and concurrence of VCOM, PN None 2 Working days CNS, VCOM 2.6 FOIC, PN approval of the project and sig-nature on the DAEP and BOMCE None 3 Working days FOIC, PN 2.7 DF to ONFM forwarding the approved DF for the release of fund if available None 1 Working day

(24)

2.8 DF to TNCE forwarding the signed DAEP and BOMCE for the Issuance of Construction Di-rective to the End User None

1 day OIC BFPSU,

EXO, DN4

3. Receipt of Con-struction Directive for the project.

3. Issuance of Directive for the project.

None 1 day Admin Br /

Msg Center

TOTAL None 16 days, 6 Hours, 5 Minutes

2. AVAILABILITY OF PN ASSETS (For request directly filed to

PN)

This service refers to the utilization of PN‟s Floating Assets (Vessels), Flying As-sets, and Land Transportation Assets.

Office or Division Future Operations (FO) Branch, N3

Type of Transactions Government to Government (G2G)

Who May Avail AFP Personnel and Units

Letter Request/Rad Messages (1

Original copy) Respective Unit

CLIENT STEPS AGENCY AC-TION FEES TO BE PAID PRO-CESSING TIME PERSON RESPONSI-BLE 1. Submit Letter Request/Radio message 1. Receive and evaluate the sub-mitted request. None 1 Working Day PIC, FO Branch 1.1 Initiate

Dis-position Form None

1 Working Day PIC, FO Branch 1.2 Signature of AC of NS for Op-erations None 1 Working Day AC of NS for Operations, N3

(25)

1.3 Forward DF to Central Staff for Comment/ Concurrence

None 3 Days PIC, Admin

Branch

1.4 Forward DF

to Office of CNS None 1 Day

PIC, Admin Branch

1.5 Forward DF

VCOM None 1 Day

PIC, Admin Branch

1.6 Forward DF

to FOIC, PN None 3 Days

PIC, Admin Branch 2. Receive copy

of a directive

2. Inform the in-dividual/unit on the approved re-quest and

None 1 Day PIC, FO

Branch

2.1 Issuance of directive to con-cern units to un-dertake the re-quest

None 1 Day PIC, FO

Branch

TOTAL None 13 Days

3. AVAILABILITY OF PN ASSETS (For request already approved

by Higher Authority)

This service refers to the utilization of PN‟s Floating Assets (Vessels), Flying As-sets (Helicopters), and Land Transportation AsAs-sets (Vehicles).

Office or Division Future Operations (FO) Branch, N3

Who May Avail AFP Personnel and Units

Letter Directive (1 Original copy) Respective Unit

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PRO-CESSIN G TIME PERSON RESPONSI-BLE 1. Furnished copy of the approved Direc-tives

1. Received and evaluate the docu-ments

None 2 Hours PIC, FO

Branch 2. Receive a copy of

directives to PN units that will provide mili-tary asset

2. Issuance of di-rective to concern PN units to under-take the request

None 1 Day

AC of NS for Operations,

N3

TOTAL None 1 Day 2

(26)

4. CERTIFICATION OF NO MONETARY

ACCOUNTABIL-ITY FOR RETIREMENT OR SEPARATION FROM

SER-VICE

Certification of no monetary accountability of Retiring/Resigning PN Military and Civilian Personnel to the Philippine Navy in the Major Service Clearance for the purpose of retirement and separation from service.

Office or Division: Naval Accounting Service Office (NASO)

Classification: Simple

Type of Transaction: Government to Government (G2G)

Who May Avail: All Retiring/Resigning Philippine Navy Military and Civilian Employees

Major Service Clearance (1 Original Copy)

Office of the Naval Adjutant (OTNA) Signature of Chief, NSPAO on the

Major Service Clearance

Naval Supply and Property Accountabil-ity Office (NSPAO)

Certification as to PN Quarters Occu-pant or Non-OccuOccu-pant (1 Original Copy

Office of Directorate for Community Spe-cial Service, NIC

Certificate of Vacancy(If Occupant of PN Quarters) (1 Original Copy)

Support Facility Administration (SFA) Affidavit of Undertaking to Vacate

(If Occupant of PN Quarters and has not yet vacated) (1 Original Copy)

To be executed by client

Form available at Support Facility Ad-ministration (SFA)

Affidavit to Withhold Benefits and Re-ceivables

(If Occupant of PN Quarters and has not yet vacated) (1 Original Copy)

To be executed by client

Form available at Support Facility Ad-ministration (SFA)

CLIENT STEPS

AGENCY ACTION FEES TO

BE PAID PRO-CESSING TIME PERSON RESPON-SIBLE 1. Submit Ma-jor Service Clearance to-gether with Certificate of Vacancy or Af-fidavit of Un-dertaking to Vacate (if appli-cable)

1. Receive docu-ments and forward to Clearance Unit

None 1 Minute Duty Per-sonnel (NASO Message Center) 1.1 Verify com-pleteness of docu-ments and

exist-None 2 Minutes Records

Officer (Clearance

(27)

1.2 Check status and check for errors

None 5 Minutes Records

Of-ficer (Clearance Unit) 1.3 Countersign clearance and endorse to CNASO/ AC-NASO for ap-proval

Of-ficer (Clearance Unit) 1.4 Sign Major Service Clear-ance

None 2 Minutes Chief,

NA-SO/ Assis-tant Chief, NASO 2. Receive Ma-jor Service Clearance and all supporting documents and sign in the file copy of NASO to acknowledge receipt 2. Releasing of Major Service Clearance and all supporting documents

None 1 Minute NASO

Mes-sage Center

TOTAL None 13 Minutes

5. Command Clearance (Complete Background Investigation)

To process and issue Command Clearance to PN personnel requesting for SDO, CRO, PCFC & SAO

Office or Division AC of NS for Intelligence, N2

(28)

Letter request (1 original copy)

Staff Intelligence Offices, PN Personal History Statement with sketch

of residence and 2x2 ID picture (1 origi-nal copy)

Staff Intelligence Offices, PN

Result of Drug Test (1 original copy) _{Any accredited Drug Testing Center}

Client Steps Agency Action Fees To be Paid Processing Time Person Re-sponsible 1. Submit all requirements at respective Staff Intelligence Of-fices, PN

1. Concerned Staff In-telligence Offices will endorse the request to O/N2

None 2 Working

days PIC,

Clear-ance Sec-tion, SIO 1.1 O/N2 will transmit

the request at CNISF for the conduct of Complete Background Investigation (BI). None 2 Working days PIC, Clear-ance Sec-tion, SIO

1.2. NISF will conduct CBI. The result will the basis of N2 clearance. None 20 Working days PIC, Clear-ance Sec-tion, N2 1.3. Once the CBI

re-sult was received, N2 will issue the com-mand clearance None 2 Working days PIC, Clear-ance Sec-tion, SIO 2. Receive Clearance from their respective Units intelli-gence Office 2. The issued N2 Clearance will be transmitted to the re-questing Staff Intelli-gence Offices None 2 Working days PIC, Clear-ance Sec-tion, N2

TOTAL None 28 Working

days

N2 Command Clearance for Complete Background Investigation qualified for Multi-Stage Process

6. Command Clearance (Record Check)

To process and issue Command Clearance for the purpose of Promotion (Officers) to the next higher grade; Foreign Schooling & Foreign Travel

(29)

Office or Division AC of NS for Intelligence, N2

Who May Avail All active PN Officers

Letter request (1 original copy) PNSB “A & B”

O/N8 (Foreign Schooling/Travel) Personal History Statement (1

orig-inal copy)

PNSB “A & B”

Staff Intelligence Office, PN Result of Drug Test (1 original

copy) Any DOH accredited drug testing center

Client Steps Agency Action Fees To be Paid Pro-cessing Time Person Re-sponsible 1. Submit all requirements at the Secretar-iat, PNSB “A & B” 1. C, PNSB “A & B” will endorse the request to O/ N2 None 2 Working

days PIC

Promo-tion SecPromo-tion (Officers‟) 1.1 CIB, N2 will

transmit the re-quest to CNISF for the conduct of records check. The result of rec-ords check will be the basis in the issuance of N2 Clearance. None 2 Working days PIC Clear-ance Section 1.2 Conduct of Records Check None 10 Working days PIC, Clear-ance Section, NISF

2. Wait for the result of the Command Clearance 2. Issuance of Command Clear-ance. None 2 Working days PIC Clear-ance Section

Total None 16 Working

(30)

7. Granting of Permission to Undergo the AFP

Scholar-ship Program under Section 22k of the National

De-fense Act of 1935

This permit is given to PN Officers requesting for permission to undergo AFP Schol-arship Program under Section 22k of the National Defense Act (NDA) of 1935 and Other Similar Grants in accordance to existing GHQ, AFP and PN policies.

The available slots provided to the PN for such program is in accordance to Section 22k of NDA which stipulates that the total number of scholars shall not exceed one half (1/2) of one percent (1%) of the authorized commissioned officers strength of the AFP in any fiscal year. The scholarship program to be availed of may involve the use of government time or of government expenses, or both with a correspond-ing contractual service obligation.

The grant shall remain in effect for a normal period of two years and may be ex-tended only for a highly justifiable basis such as completion of thesis work, includ-ing oral or panel presentations.

Office or Division

Local Training Branch, Office of the Assistant Chief of Na-val Staff for Education and Training, N8, Headquarters Philippine Navy

Type of

Transac-tions Government to Government (G2G) Who May Avail PN Officers

1. Unit Commander‟s Recommendation/

Endorsement Letter (1 Original copy) Unit Commanders thru Unit 8s 2. Personnel Action Form (PAF) (1

Origi-nal Copy)

Template – Unit 8s or Training Branch of 3s; or O/N8

3. Updated Summary of Information (SOI) (1 Original copy)

IPMS Branch of the PN Unit where per-sonnel is assigned; or

IPMS Branch of OTNA 4. Letter/Certificate of School Admission/

Acceptance (1 Original copy) School/University Admissions Office 5. Transcript of Records (1 Certified true

copy) School/University Registrar

6. Certificate of No Pending Case (1 Original copy)

PN Unit‟s Inspector General Office or Provost Marshal Office

7. Notarized Training/Scholarship Con-tract/Undertaking (1 Original copy)

Notary – Notary Public (Civilian Notary Public Offices; O/TNJA; or PMC JAGS) 8. Drug Test Result (1 Photocopy) Any DOH-Accredited Drug Testing

(31)

CLIENT

STEPS AGENCY ACTION

FEES TO BE PAID PRO-CESSING TIME PERSON RESPON-SIBLE 1. Submit docu-mentary require-ments to O/N8 Message Center

1. Check the complete-ness of the submitted documents None 9 minutes O/N8 Duty Admin or Of-fice Watch Personnel 1.1. Secure an acknowledg-ment receipt for the

1.1 Provide subject per-sonnel with an acknowl-edgment receipt for the submitted complete documents

None 1 Minute Office Watch

Personnel

2. Wait for the notification from the office re-garding the completion of the appropriate actions to the request 2 Draft a Disposition Form (DF) for the re-quest None 4 hours POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8

2.1 Endorse the DF for the approval of the fol-lowing: a. CNS b. VCOM, PN c. FOIC, PN None 1 day 1 day 3 days Concurrence to the DF - N8 Dispatch to concerned office – O/N8 Duty Admin or Office Watch Per-sonnel

(32)

2.2 Upon receipt of FOIC, PN-approved DF, draft a letter to Commander, NPMC to facilitate the issuance of appropriate order for subject personnel thru OTNA and Transmit the signed letter to NPMC for appropriate action

None 1 day

POIC, Local Training Branch, O/N8

2.2 Monitor the status of the issuance of

or-ders None 2 days POIC, Local

Training Branch, O/N8 Chief, Local Training Branch, O/N8 3. Obtain a

copy of the re-sponse letter for the request

3. Inform subject per-sonnel in writing of the approval of the request, enclosing a copy of the issued order, or its dis-approval None 1 day TOTAL None 9 Days, 4 hours, and 10 minutes

8. Granting of Permission to Study After Office Hours

This permit is given to PN officers and enlisted personnel for their study after office hours in civilian educational institutions as part of their professional growth and de-velopment. Such study may include Bachelor‟s Degree, Master‟s Degree, and Doc-torate Degree Programs that will satisfy the needs of the organization.

In accordance to existing HPN policies, attendance of subject personnel shall not impair his/her efficiency in the military service Such permit is only in effect for one semester and should be reapplied for as necessary, following the same process as well.

If in case the attendance of subject personnel affects the performance of his/her re-spective duties and responsibilities, the operation of the unit, and if the exigency of the service so requires, the permission granted to the personnel through issued or-ders may be revoked any time upon submission of a report and request to Office N8 for subsequent processing of the termination of issued orders in coordination with OTNA.

(33)

Office or Division

Local Training Branch, Office of the Assistant Chief of Naval Staff for Education and Training, N8, Headquarters Philip-pine Navy

Type of

Transac-tions Government to Government (G2G) Who May Avail PN Officers and Enlisted Personnel

1. Unit Commander‟s Recommendation

(1 original copy) Unit Commanders thru Unit 8s

2. Personnel Action Form (PAF) (1 origi-nal copy)

3. Updated Summary of Information (SOI) (1 original copy)

IPMS Branch of the PN Unit where per-sonnel is assigned; or

IPMS Branch of OTNA 4. Letter/Certification of School

Admis-sion/Acceptance (1 original copy) School/University Admissions Office 5. Transcript of Records (1 certified true

copy) School/University Registrar

6. Certificate of No Pending Case (1 original copy)

PN Unit‟s Inspector General Office or Provost Marshal Office

7. Drug Test Result (1 photocopy) Any DOH-Accredited Drug Testing La-boratory

Client Steps Agency Action Fees To be Paid Processing Time Person Respon-1. Submit docu-mentary re-quirements to O/N8 Message Center

1. Check the complete-ness of the submitted documents None 9 Minutes O/N8 Duty Admin or Office Watch Per-sonnel 1.1. Provide subject

personnel with an ac-knowledgment receipt for the submitted com-plete documents

1 Minute Office Watch Per-sonnel

(34)

2. Wait for the notification from the office re-garding the completion of the appropriate actions to the request 2. Check if requesting personnel has satisfied the requirements and is qualified to avail the said program

2.1. If requesting per-sonnel is disqualified, draft a response letter for the disapproval of the request (and pro-ceed to Agency Action 3)

2.2. If requesting per-sonnel is qualified, draft a Disposition Form (DF) for the request

None 2 hours POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 Concurrence to the DF - N8 Dispatch to concerned of-fice – O/N8 Duty Admin or Office Watch Personnel 2.3. Endorse the DF for

the approval of the fol-lowing: CNS VCOM, PN FOIC, PN None 1 day 1 day 3 days 2.4. Upon receipt of FOIC, PN-approved DF, draft a letter to Commander, NPMC (Attn: Chief, Promotion and Training Division) to facilitate the issuance of appropriate order for subject personnel thru OTNA

2.5. Transmit the signed letter to NPMC for appropriate action

None 1 day POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 N8 Dispatch to NPMC – Admin Branch, O/N8

2.6. Monitor the status of the issuance of

or-ders None 2 days

POIC, Local Training Branch, O/N8

(35)

9. Granting of Permission for the Extension of AFP Scholarship

Program under Section 22k of the National Defense Act of 1935

This permit is given to PN Officers requesting for the extension of their AFP Schol-arship Program under Section 22k of the National Defense Act (NDA) of 1935 and Other Similar Grants for a highly justifiable basis such as completion of thesis work, including oral or panel presentations.

The extension of the grant is subject to the available slots for the Scholarship Pro-gram provided under Section 22k of NDA and shall only be in effect for one semes-ter. Additional extension shall be reapplied and be subject to the approval of the FOIC, PN. Each period of extension shall have a corresponding contractual service obligation in accordance to existing GHQ, AFP and HPN policies.

3. Obtain a copy of the response letter for the re-quest

3. Inform subject per-sonnel in writing of the approval or disapproval

of the request None 1 day

Chief, Local Training Branch, O/N8 N8 TOTAL None 9 days, 2 hours, and 10 minutes

Office or Division Office of the Assistant Chief of Naval Staff for Education _{and Training, N8, Headquarters Philippine Navy} Classifications Highly Technical

Type of

Transac-tions Government to Government (G2G) Who May Avail PN Officers

1. Unit Commander‟s Recommendation/

Endorsement Letter (1 original copy) Unit Commanders thru Unit 8s 2. Personnel Action Form (PAF) (1

origi-nal copy)

3. Copy of Previous Orders for the At-tended AFP Scholarship Program (1

photocopy) Publications Branch, OTNA

4. Letter/Certification of Latest Academic Standing of subject officer (1 certified true copy)

College/Department Dean; or School/University Registrar 5. Copy of Grades/Scholastic

(36)

6. Notarized Training/Scholarship Con-tract/Undertaking (1 original copy)

Notary – Notary Public (Civilian Notary Public Offices; O/TNJA; or PMC

JAGS)

7. Drug Test Result (1 photocopy) Any DOH-Accredited Drug Testing La-boratory

Client Steps Agency Action Fees To be Paid Pro-cessing Time Person Re-sponsible 1. Submit docu-mentary re-quirements to O/N8 Message Center

1. Check the complete-ness of the submitted documents

None 9 minutes

O/N8 Duty Ad-min or Office Watch Person-nel

1.1. Provide subject

personnel with an ac-knowledgment receipt for the submitted com-plete documents

None 1 Minute Office Watch _Personnel

2. Wait for the notification from the office re-garding the completion of the appropriate actions to the request 2. Check if requesting personnel has satisfied the requirements and is qualified to avail the said program

2.1. If requesting per-sonnel is disqualified, draft a response letter for the disapproval of the request (and pro-ceed to Agency Action 3)

2.2. If requesting per-sonnel is qualified, draft a Disposition Form (DF) for the request

None 4 hours POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8

2.1. Endorse the DF for the approval of the fol-lowing: CNS VCOM, PN FOIC, PN None 1 day 1 day 3 days Concurrence to the DF - N8 Dispatch to concerned of-fice – O/N8 Duty Admin or Office Watch Personnel

(37)

2.2. Upon receipt of FOIC, PN-approved DF, draft a letter to Commander, NPMC to facilitate the issuance of appropriate order for subject personnel thru OTNA

2.3. Transmit the signed letter to NPMC for appropriate action

None 1 day POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 N8 Dispatch of Letter to NPMC – O/N8 Duty Admin or Office Watch Personnel 2.4. Monitor the status

of the issuance of or-ders

None 2 days POIC, Local Training Branch, O/N8 Chief, Local Training Branch, O/N8 N8 3. Obtain a copy of the response letter for the re-quest

3. Inform subject per-sonnel in writing of the approval or disapproval of the request None 1 day TOTAL None 9 days, 4 hours, and 10 minutes

10 HANDLING OF COMPLAINTS/GRIEVANCES/CONCERNS SENT

THROUGH E-BOX

The Office provides a mechanism which will allow 24/7 access to OTNIG to mail grievances, suggestions, and observations by sending e-mail at [email protected]. (Ref: HPN SOP Nr 12 dtd 21 September 2018, Subj: OTNIG Electronic Sugges-tion Box)

(38)

Division/Office: Evaluation Division, O/TNIG

Classification: Simple

Type of Transactions: Government to Government (G2G)

Who May Avail: All PN Military Personnel (Officers and Enlisted Personnel) and Civilian Human Resources

E-mail sent through [email protected] any, but not limited to the following areas:

Operational Readiness

Policies, Practices and Procedures Security and Safety Violations

Abuses of Authority Impacting on Unit Morale

Delivery of Support Services

Complainant/Client

CLIENT STEPS AGENCY SEC-_TION TO BE FEES PAID PRO-CESSING TIME PERSON RE-SPONSIBLE 1. Send a letter to [email protected] 1. Daily monitoring (0800H-1700H)of e -mail sent at [email protected]

None

5 minutes

Special Inves-tigator Chief, Evalua-tion Division 2. Wait for the

ac-knowledgment on the e-mail

2. Determine the legitimacy of the complaint if it con-tains the following: a. Name,

desig-nation and con-tact number; b. Unit Assign-ment; c. Detailed de-scription of concern/s; d. Observations (optional) e. Recommenda-tions (optional); and, f. Required action on the part of HHQs

(optional).

None 15

(39)

2.1 Send a reply or acknowl-edgment to the com-plainant: 2.1.1 If the complaint does not state re-quirement s (a)&(b) on item #2, the sender will be in-formed to comply. 2.1.2 If the require-ments are complete, inform sender that he/ she will be notified in writing or through e-mail the actions taken by OTNIG None None 15 minutes 1 hour Special Inves-tigator Chief, Evalua-tion Division Special Inves-tigator Chief, Evalua-tion Division

TOTAL None 1 Hour and 35 Minutes

(40)

11 INSPECTION OF DELIVERED ITEMS AND POST

RE-PAIR INSPECTION

Physical inspection of the delivered supplies and materials, main-tained equipment and facilities as well as constructed facilities of the Philippine Navy. This also includes the examination of financial trans-actions prior payment and recording of expenses for the procurement, maintenance and construction.

Office: Office of the Navy Financial Management

Classification: Complex

Type of

Trans-action: Government to Government (G2G) Who may Avail: PN Unit

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Request for Pre-Repair Inspection (1 Original copy)

Requesting PN Unit Request for Post-Repair Inspection (1

Original copy)

Delivered Items Inspection Report (1 Original copy)

Disbursement Voucher (DV)/ List of Due and Demandable Accounts Pay-able (LDDAP-ADA)/ Check (1 Original copy)

Contracting Office

CLIENT STEP AGENCY ACTION FEES TO BE PAID PRO-CESSING TIME PERSON RESPONSI-BLE 1.0 Submits the accom-plished Deliv-ered Items In-spection Re-port (DIIR) and Pre and Post-Repair Inspec-tion Request (Section A).

1.1 Receives the accomplished DIIR, Pre and

Post-Repair Request; None 10 Minutes Message Center Sec-tion, Admin Branch 1.2 Records the

time and date of

re-ceipt; None 1 Minute

Message Center Sec-tion, Admin Branch 1.3 Forwards the request to Pre-Audit Branch for appropri-ate action; None 2 Minutes Message Center Sec-tion, Admin Branch 1.4 Coordinates

with the requesting OFM of PN Unit/ Commanding Of-ficer (CO) in the case of ship repairs regarding the date and time of

inspec-None 2 Minutes

Message Center

Sec-tion, Admin Branch

(41)

1.5 Complies with the travel require-ments of ONFM personnel (e.g. plane/bus ticket, travel authority, etc.); None 1 Day Inspection Section/ Commercial Claims, Pre-Audit Branch 1.6 Conducts

in-spection on the de-livered items or pre-repair or post-repair; None 1 Day Inspection Section/ Commercial Claims, Pre-Audit Branch 1.7 Accomplishes Section B of the DIIR, Pre-Repair or Post-Repair Inspec-tion Request; None 1 Day Inspection Section/ Commercial Claims, Pre-Audit Branch 1.8 Returns the

ac-complished DIIR, Pre or Post-Repair Inspection report (Section B) to the PN Unit; None 2 Hours Message Center Sec-tion, Admin Branch 2.0 Submits the DV for the same ac-tivity.

2.1 Receives the DV and follows

steps 1.1 to 1.3; None 15 Minutes

2.2 Pre-audits the DV based on the required documents set forth in NMFL Nr 2017-002 dated 28 Dec 2017, Sub-ject: Fiscal Control of PN Financial Transaction; and None 2 Hours Inspection Section/ Commercial Claims, Pre-Audit Branch None 3 Days, 4 Hours, 30 Minutes Total

(42)

12. ISSUANCE OF CLASS 3 SUPPLIES (PETROLEUM,

OILS AND LUBRICANTS)

(REF: HPN LLD Nr N4B3-0719-001 dated 06 July 2019, Guidelines for the Management of Petroleum, Oil and Lubricants Deliveries and Issuances )

All class 3 supplies (POL) are centrally managed items (CMI). The O/N4 manages industrial fuels, lubricants and fleet cards that sustains PN surface vessels, air as-sets, mobility and ground operations. Requesting of POL shall be requested by PN units to N4. Through available inventories from Naval Station Depots and POL sup-plier‟s bulk plants, the O/N4 shall issue Logistics Directive for issuance to the re-questing unit and to NLC for its issuance. The O/N4 and NLC shall facilitate availa-bility of Delivery Advices for readily available POL as a requirements of PN units.

Office or Division Petroleum, Oil and Lubricants (POL) Management Branch, O/N4

Classifications Simple

Request letter from the Unit and en-dorsed by the Commander (1

Origi-nal copy) From requesting unit

Justifications (1 Original copy) From requesting unit Program of Expenditure (1 Original

copy) From requesting unit

Expenditure Reports (1 Original copy) From requesting unit

LOI/IMPLAN (1 Photocopy) Higher Headquarters

Unit APP/APB (1 Photocopy) Unit APB

Client Steps Agency Action Fees To be Paid Pro-cessing Time Person Re-sponsible 1. Submit re-quest letter to O/ N4 1. Received the request letter, stamped date of submission

None 5 Minutes Admin Branch,

message cen-ter, or thru Zim-bra/ POLIS by Staff EP for POL 2. Receipt of re-ceiving copy or acknowledge-ment if request is sent thru radio message or zim-bra/POLIS by telephone call 2. Staff EP will acknowledge sent requests 2.1 Admin Br shall route said request to POL branch for appro-priate action

None 1 Hour POL Branch,

(43)

2.2 POL Staff EP shall verify re-quests sent thru Zimbra

None 1 Hour POL Branch

Staff EP

2.3 Staff EP for

POL shall verify availability of de-livery advices of POL at Naval Supply Depots and NOF AORs

OIC, Staff EP

2.4 If Class 3

sup-plies are avail, Staff EP shall fa-cilitate coordina-tion and draft of Logistics Direc-tives thru POLIS. Provided all re-quirements are complete

OIC, Staff EP

2.5 If requesting

unit has incom-plete require-ments, they will be advised to submit

OIC, Staff EP

2.6 If not avail,

said requirements will be requested to the POL suppli-er for procure-ment None Dependent on the avail of product in the Phil-ippines. POL Branch, OIC, Staff EP 2.7. Logistics di-rective for issu-ance for concur-rence of EXO and DN4

None 30 Minutes O/N4 EXO and

DN4

2.8. LD for ap-proval of N4

(44)

3. Receipt of LD. Requesting unit shall facilitate withdrawal to NLC or nearest Naval Station Depot (45 days validity of issu-ance directive) 3. Issuance of LD for requesting unit and NLC thru PO-LIS

None 10 Minutes POL Branch,

OIC, Staff EP/ POLIS NLC(LC4) Requesting Unit 4. Withdraw POL Products 3.1. Requesting unit shall be noti-fied in writing and thru telephone call if the request is disapproved

OIC, Staff EP Requesting unit

TOTAL None 7 Hours &

15 Mins

13. ISSUANCE OF CLASS 5 SUPPLIES (AMMUNITION,

EXPLO-SIVES AND MUNITION)

(REF: HPN Circular Nr 06 dated 06 September 2006, PN Ammunition Allowance; HPN SOP Nr 13 dated 19 August 2014, Test Firing of Naval Guns )

All class 5 supplies particularly ammunition are centrally managed items (CMI). O/ N4 manages ammunition, small arms and all types of munitions that are peculiar to the PN. Requesting of ammunition and munitions item shall be requested by PN units to N4. Through available inventories from NOD and Naval Station De-pots, NLC, the O/N4 shall issue Logistics Directive for issuance to the requesting unit and to NLC for its issuance. If requested items are not available, the O/N4 shall notify the requesting unit for its unavailability and subsequently request same to higher Headquarters CMI‟s.

(45)

Office or Division Small Arms, Munitions and Mobility Branch (SAMM), O/N4

Request letter from the Unit and en-dorsed by the Commander (1 Origi-nal copy)

From requesting unit Justifications (1 Original copy) From requesting unit

LOI/IMPLAN (1 Photocopy) Higher Headquarters

Unit APP/APB (1 Photocopy) Unit APB

N8 concurrence (training

require-ments) O/N8

Program of Expenditure (1 Original

copy) From requesting unit

PTIS of empty ammunition shells (at least 80% of the previously issued) (1

Original copy) From Depots

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PRO-CESSING TIME PERSON RESPONSI-BLE 1. Submit request letter to O/N4 1. Received the request letter, stamped date of submission

None 5 Minutes Admin Branch,

message cen-ter, or thru Zimbra by Staff EP for SAMM 2. Receipt of re-ceiving copy or acknowledge-ment if request is sent thru radio message or zim-bra by telephone call 2.Staff EP will acknowledge sent requests 2.1 Admin Br shall route said request to SAMM branch for appro-priate action

None 1 Hour SAMM

Branch, OIC, Staff EP

3. If ammunition is for training re-quirements, the requesting unit shall address their request to O/N8.

3. O/N8 shall vali-date said request if included in the unit‟s APB, then facilitate endorse-ment to O/N4

(46)

3.1 Staff EP for SAMM shall verify availability of Class 5 supplies at NOD and Naval Supply Depots

None 1 Hour SAMM Branch,

OIC, Staff EP

3.2 If Class 5

sup-plies are avail, Staff EP shall fa-cilitate coordina-tion and draft of Logistics Direc-tives. Provided all requirements are complete

OIC, Staff EP

3.3 If requesting

unit has incom-plete require-ments, they will be advised to submit

OIC, Staff EP 3.4 If not avail, said requirements will be requested to higher Head-quarters (J4)

OIC, Staff EP

.3.5. Logistics di-rective for issu-ance for concur-rence of EXO and DN4

None 30 Minutes O/N4 EXO and

DN4 3.6. LD for ap-proval of N4 None 1 Hour N4 4. Receipt of LD. Requesting unit shall facilitate withdrawal to NLC or nearest Naval Station Depot (45 days validity of issuance di-rective) 4. Issuance of LD for requesting unit and NLC

None 10 Minutes SAMM Branch,

OIC, Staff EP/ NLC(LC4) Requesting Unit

(47)

5. Withdraw sup-plies

4.1. Requesting unit shall be noti-fied in writing and thru telephone call if the request is disapproved

None 30 Minutes SAMM Branch,

OIC, Staff EP Requesting Unit

TOTAL None 1 Day, 7 Hours and 15 Minutes

14. ISSUANCE OF CLEARANCE FROM MONETARY

ACCOUNTA-BILITY

Issuance of clearance from monetary accountability to the Philippine Navy of Mili-tary and Civilian Personnel for the purpose of promotion, re-enlistment, schooling, travel to be spent abroad, SOT, ETAD and other purposes.

Office or Division Naval Accounting Service Office (NASO)

Who May Avail All Philippine Navy Military and Civilian Employees

CHECKLIST OF REQUIRE-MENTS:

WHERE TO SECURE:

Naval Supply and Property Ac-countability Office (NSPAO) Clear-ance (1 Original Copy)

Naval Supply and Property Accountability Of-fice (NSPAO) CLIENT STEPS AGENCY AC-TION FEES TO BE PAID PRO-CESSING TIME PERSON RESPONSI-BLE 1. Submit NSPAO Clear-ance and in-form NASO of purpose of Clearance

1 Receive NSPAO Clear-ance and for-ward to Clear-ance Unit.

None 1 Minute Duty

Person-nel (NASO Message Center)

(48)

1.1 Verify com-pleteness of documents and existence of record

Of-ficer

(Clearance Unit)

1.2 Check

sta-tus and prepare certification

Of-ficer

(Clearance Unit)

1.3 Record and

check for errors

Of-ficer (Clearance Unit) 1.4 Countersign clearance and endorse to CNASO/ AC-NASO for ap-proval

Of-ficer (Clearance Unit) 1.5 Sign Clear-ance

None 2 Minutes Chief,

NA-SO/ Assis-tant Chief, NASO 2. Receive

Clearance and sign the NASO file copy to acknowledge receipt 2. Releasing of Clearance/ Cer-tification

None 1 Minute NASO

Mes-sage Center

None 15 Minutes

Total

15. ISSUANCE OF GOODS, SUPPLIES and CCIE

(REF: SOP nr 12, Subj: Management of 72-100 RF and Inventories; LLD N4LMO-B-2018-001, subj: Philippine Navy Three-year CCIE Rolling Plan)

Requesting of goods, supplies and CCIE shall be requested by PN units to N4. Through available inventories from NLC, the O/N4 shall issue Logistics Directive for issuance to the requesting unit and to NLC for its issuance. If requested items are not available, the O/N4 shall notify the requesting unit and subsequently program said requirements for funding to be sourced to any available fund the Command may generate.

(49)

Office or Division Troop Organizational Support (TOS) Branch, O/N4

Request letter from the Unit and endorsed by the Commander (1 Original copy)

From requesting unit Justifications (1 Original copy) From requesting unit Certification of availability of goods

and supplies (1 Original copy) NLC (LC4)

Client Steps Agency Action Fees To be Paid Processing Time Person Re-sponsible 1. Submit request letter to O/N4

1. Received the re-quest letter,

stamped date of submission

None 5 Mins Admin Branch,

message cen-ter, or thru Zim-bra by Staff EP for TOS 2. Receipt of re-ceiving copy or acknowledge-ment if request is sent thru radio message or zim-bra by telephone call 2.Staff EP will acknowledge sent requests 2.1 Admin Br shall route said re-quest to TOS branch for appropri-ate action

None 1 hour TOS Branch,

OIC, Staff EP

2.2 Staff EP for

TOS shall verify availability of goods and supplies at NLC

None 1 hour TOS Branch,

OIC, Staff EP

2.3. If goods and

supplies are avail, Staff EP shall facili-tate coordination and draft of Logis-tics Directives.

None 30 Minutes TOS Branch, OIC, Staff EP

2.4.1Logistics di-rective for issuance for concurrence of EXO and DN4

None 30 Minutes TOS Branch, OIC, Staff EP