11 INSPECTION OF DELIVERED ITEMS AND POST RE- RE-PAIR INSPECTION
CHECKLIST OF REQUIREMENTS WHERE TO SECURE Collateral Claims Policy to be requested
(include provisions where he/she is
entitled) (1 Photocopy) Unit‟s Adjutant Certificate of Training Related to the
re-quested collateral claims (1 Authenti-cated copy)
Training Units who conducts Special Training skills
Authority to perform collateral activities
(1 Authenticated copy) FOIC, PN/Major Service Commanders Certificate of Actual Completion (1
Origi-nal copy Units Operation Officer
Certificate of not Gone on Leave/furlough
(1 Original copy) Unit Admin Officer Client Steps Agency Action Fees to Paid
cessing
Pro-Time Responsible 1.1 Submit all the
re-quirements NLT 5th day of the following month
1.1 Validate and evaluate the re-quests, direct The Naval Adju-tant (TNA) to is-sue orders
None 1
Work-ing day PICs/OICs/N1
2. If, inquire to TNA for the issued orders
2.1 Encode names of claim-ant in the IPMS and publish or-ders
None 2
Work-ing days TNA
3. Await for the collat-eral claims to be credited to their re-spective ATM ac-counts
3.1 Issued Or-ders received by PNFC to pro-cess in the PNCLCS and request for fund release
None 2
Work-ing days CPMU, PNFC Personnel
3.2 N1 to pre-pare Request Release of Funds (RRF)
None 1
Work-ing day PBB Personnel, N1
34. Processing of Collateral Claims
Pay and Allowances other than the monthly regular pay and allowances and yearly benefits due to particular PN personnel because of assign-ment, designation and benefits. Such as Hazardous, Instructor, Combat, Overseas Pay, etc..
3.3 DONFM re-leases fund (Issues Obliga-tion Request and Status (ORS)
None 1
Work-ing day OFM, PNFC PICs
3.5 NASO Pro-cesses the com-pleteness and legality of the documents and certifies the availability of cash allocations
None 1
Work-ing day FASU PICs
3.6 DONFM pre-audit claims and issue Notice of Transfer Alloca-tion (NTA)
None 1
Work-ing day OFM, PNFC PICs
4. Claimant to with-draw their collateral entitlement upon no-tice to withdraw from PNFC
4.1 PNFC pre-pares checks/
ACIC signs/
countersigns check. Releas-es/ deposits checks to servic-ing banks 30th day of the fol-lowing month.
Prepares the ab-stract/clearing
4.2 ONFM Rec-ords abstract and submits to COA for Post Audit and safe-keeping Con-ducts Post-Audit and safekeep the documents
None 1
Work-ing day COA
TOTAL 20
work-ing days
35. PROCESSING OF FUNDS FOR LOGISTICAL RE-QUIREMENTS
(REF: PN Logistics Guidance)
The O/N4 will facilitate requests from PN units particularly on their logistics requiments for the approval of funding subject to the approval of the FOIC,PN. The re-quest should be justified with complete documents and duly endorsed by the Com-mander of the requesting unit.
Office or Division Plans, Program and Budget Branch, O/N4 Classifications Complex
Type of Transac-tions
Government to Government (G2G) Who May Avail All PN Units
Checklist of Requirements: Where to Secure:
Request letter from the Unit and endorsed by the Commander (1 Original Copy)
From requesting unit Justifications (1 Original copy) From requesting unit Program of Expenditure (1 Original
copy) From requesting unit
LOI/IMPLAN (if any) (1 Photocopy) Higher Headquarters Unit APP/APB (1 Photocopy) Unit APB
Client Steps Agency Action Fees To be Paid
Processing Time
Person Re-sponsible 1. Submit request
letter to O/N4
1. Received the request let-ter, stamped date of submis-sion
None 5 minutes Admin Branch, message cen-ter
2. Receipt of re-ceiving copy cou-rier or
acknowledge re-ceipt through email
2. Staff EP will return receiv-ing copy to the unit courier
None 5 minutes Admin Branch, message cen-ter
2.1 Admin
Branch/Duty Message Cen-ter will forward Docs to Budget Branch for ap-propriate ac-tion
None 1 hour Admin Branch
2.2. Staff EP
will check the completeness of documents
None 1 hour Budget
Branch Staff Officer Staff EP
2.3. If docu-ments incom-plete, inform unit concern to complete docu-ments
None 1 hour Budget
Branch Staff Officer Staff EP
2.4. If
docu-ments com-plete, draft DF for concur-rence of other cognizant staff
None 1 day Budget
Branch Staff Officer Staff EP
2.5 DF for CNS
approval
None 1 day
2.6 DF for
VCOM approv-al
None 1 day
2.7. DF for
FOIC, PN ap-proval
None 3 days
2.8. Upon
ap-proval of DF, O/N4 will re-quest release of fund to O/
NFM in favor to the requesting unit
None 1 hour
3. Requesting unit will receive notice from O/N4 on the approval/
disapproval of their request
4. O/N4 will in-form request-ing unit on the approval/ dis-approval of their fund re-quest
None 1 hour Budget
Branch Staff EP
None 6 days 4 hours and 10 minutes TOTAL
36. PROCESSING OF HOUSING APPLICATION(OFF-BASE HOUSING)
The AFP Housing Program is designed for PN personnel to have its own decent, safe, and comfortable place to live in with his/her family. Availa-bility of housing units depends on the allocated units provided by AFP Housing Board to the PN.
Office or Division Innovative Retention Branch, N1 Classifications Simple
Type of Transac-tions
Government to Government (G2G)
Who May Avail All PN Military Personnel and Civilian Human Resource Checklist of Requirements: Where to Secure:
Latest SALN (1 Certified True copy) OESPA, PN Letter Endorsement (1 Original
copy)
Respective Unit Client Steps Agency Action Fees To be
Paid
Processing Time
Person Re-sponsible 1. Submit
housing re-quirements ap-plications
1. Receive and verify the com-pleteness of re-quirements
None 10 Minutes Admin Branch, N1
1.1 Personnel In Charge (PIC) Housing Section, Innovative Re-tention Branch, N1, to encode the list of appli-cants under President Rodri-go Roa Duterte (PRRD) Housing Projects.
None 10 Minutes PIC, Hous-ing Section,
Innovative Retention Branch, N1
2. Receive the Certifica-tion for the Housing Block and Lot
2. N1 to allocate block and lot unit to qualified ap-plicant and sub-sequently issue certification in favor of the appli-cant (if there is available unit)
None 1 Hour PIC,
Hous-ing Section, Innovative
Retention Branch, N1
None 1 Hour & 20 Minutes Total
37. Processing of Leave Records
This service provides processing and issuance of Leave Records to all PN personnel upon request.
Office or Division Office of the Naval Adjutant
Classification Simple
Type of Transaction Government to Government (G2G() Who May Avail Active / Inactive Military / Retired
CHECKLIST OF REQUIREMENTS WHERE TO SECURE